EWP Program Deadline Extension Request Approved & Continued Rental Help Fact Sheet

The EWP Program deadline extension request was approved for 48 days. Please see the following documentation:

2019 Affordable Care Act (ACA) Open Enrollment

Affordable Care Act (ACA) Open Enrollment for 2019 takes place November 1st- December 15th 2018

Available 24 hours a day, 7 days a week

Get in person assistance at Pender County Health Department- 803 South Walker Street Burgaw NC 28425

Appointment only. Contact Salina Dixon 910-259-1179

For questions, or apply by phone, contact the Marketplace Call Center at 1-800-318-2596 (TTY: 1-855-889-4325)



Request for Qualifications For Consulting Services For Pender County Courthouse Restoration and Renovations

Project Description

Pender County is soliciting responses from qualified firms licensed in North Carolina to provide architectural, engineering and construction management and observation services for the following work:

Task 1:  Assessment and planning for construction and repair of building systems impacted within the Pender County Courthouse due to Hurricane Florence in September 2018.  Within 2 weeks of award of contract, successful firm will provide County with a comprehensive plan outlining the major tasks required to remediate and repair the affected areas of the courthouse.  The project work plan will include, at a minimum, a project narrative, an organization chart, an estimated schedule of itemized project cost(s), and a project schedule.  The project schedule should include the start and completion date(s) of all applicable work activities, identification of any major milestones, and anticipated date facility will be available for use by Courthouse personnel and the public.

Task 2:  Provide architectural and engineering services as needed during the construction and repair of facilities impacted by Hurricane Florence.  This will include oversight of a large lead paint abatement project.

Task 3:  Coordinate all necessary contractor and applicable service providers required to remediate and repair the facility, including but not limited to, subcontractors, professional services, industrial hygienist, PME&S, etc.

The following is an example of what the plan may entail.  Please note this is not an exhaustive list.

The area of the building affected is the interior plaster walls on one complete side of the building in its entirety.  The scope of work will include:  1) initial structural review of how lead paint abatement method will affect the integrity/strength of the plaster walls, 2) careful removal of wooden trim in order to perform lead paint abatement, 3) complete the process of drying the plaster walls, 4) perform the lead paint abatement, 5) plaster walls repaired and prepped for painting as a result of any damages from the lead paint abatement, 6) replacement of wooden trim (if any is damaged, attention to detail to ensure the building’s integrity is kept), 7) painting of affected walls, and 8) final air quality testing from Industrial Hygienist acknowledging the building is clear to occupy.      

Task 4: Coordinate and obtain prior approval for all work with Pender County and its insurance provider.

Task 5: Coordinate and obtain prior approval for all applicable work for the NC State Historic Preservation Office (SHPO).

Task 6: Upon completion of all work successful firm will be responsible for providing county with a report outlining the environmental conditions of the Courthouse as well as certification that the facility is safe for use by Courthouse personnel and the public.

Task 7:  Successful firm will be responsible for attending at least two Pender County Commissioners meetings to present the report required in Task 1 and Task 6.

The County will contract directly with the architectural firm leading the work.  The architectural firm will provide consultants as needed to complete the work.  Consultants include PME&S, structural, cost consultants; and environmental engineers.

Qualification Package Evaluation Criteria

Qualifications packages will be evaluated on the firm’s ability to meet the requirements of this RFQ.  Pender County reserves the right to select the team it deems best qualified for the work.

Evaluation criteria are as follows:

  • Experience with similar renovation work to include buildings listed with SHPO (State Historic Preservation Office)
  • Experience working with state, regional and local permitting authorities
  • Experience coordinating similar types of work through insurance providers
  • Proposed schedule and planning process
  • Qualifications of individual team members and subconsultant anticipated to be used on project
  • Geographic proximity and availability of project team
  • References and previous project relevance
  • Qualifications package responsiveness, appearance, and presentation

SOQ Requirements

Interested firms are invited to submit 3 copies of their team’s Statement of Qualifications to:

Allen Vann
Director of Facilities & Fleet Services
210 South Bennett Street
Burgaw, NC  28425

Email is the preferred method.  Each firm is solely responsible for the timely delivery of its SOQ.  All SOQs must be delivered by 10:00 a.m. local time November 19, 2018.  No qualification packages will be accepted after this deadline.  Email:  avann@pendercountync.gov

Respondents should limit their SOQ package to 25 pages in length.

Provide contact information for the person responding to questions about the team’s RFQ, including:

Phone number
Mailing address

Any responding firms that may have questions in regard to this RFQ should email Allen Vann, Director of Facilities at avann@pendercountync.gov .

Industrial Hygienist Report(s):  The Lead Paint Abatement and Asbestos reports pertinent to this project are available upon request by emailing Allen Vann, Director of Facilities as listed above.

Federal Funds: If the source of funds for this contract is federal funds, the following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148);

Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2 CFR § 200.324).


Pender County encourages all businesses, including minority, women owned businesses to respond to all Request for Proposals.  In addition, if subcontracts are let, the awarded contractor must ensure that the necessary affirmative steps are taken:

  1. Place qualified small, minority, and woman-owned businesses on solicitations lists;
  2. Assure that such businesses are solicited when they are potential sources;
  3. Divide total requirement, when economically feasible, into smaller tasks or quantities to permit maximum participation by such businesses;
  4. Establish delivery schedules, where requirements permits, which encourage such businesses to respond;
  5. Use service and assistance from such organization as SBA, minority business development agency of the Dept. of Commerce;

Hazard Mitigation Grant Program Meeting – November 15, 2018

Staff from the Pender County Planning and Community Development department will be available next week, Thursday November 15, from 2 – 7 p.m. at the Pender County Public Library conference room at 103 S Cowan St, Burgaw, NC 28425.  Staff will work with citizens on a one on one basis to assist in completing intake documents for the Hazard Mitigation Grant Program (HMGP) for those that have not already turned in their application or want additional information.

Following a federally declared disaster such as Hurricane Florence, local governments are eligible to apply for Hazard Mitigation Grant Program funds (HMGP) that will reduce or eliminate the losses from future disasters. Projects must provide a long-term solution to a problem, for example, elevation of a home to reduce the risk of flood damage as opposed to buying sandbags and pumps to fight the flood. In addition, a project’s potential savings must be more than the cost of implementing the project. These activities may include elevating structures in the regulatory floodplain, acquiring property to prevent future losses, or retrofitting structures to minimize future damages. Preference is given to homes that are in the regulated flood plain but is not limited to this area.

“Through advance communication and outreach, we’re wanting to communicate with as many individuals as we can that were affected by Hurricane Florence.  This will be another opportunity to work with our citizens one on one to help answer questions and to be ahead of the curve when this opportunity becomes available”.  “It’s important to understand that these activities have not been activated by FEMA or the State of North Carolina and therefore, Pender County cannot tell how much funding will be available, the timing of the program activation, or how many properties may be addressed, but we’re here to help navigate the process to obtain as much funding as possible” said Kyle Breuer, Planning and Community Development Director. “Projects such as this have taken years to receive funding and are not designed to provide immediate relief from the devastating effects of natural disasters our area is known to see.”

The County has created a webpage to host additional information for residents to review and can be found at: http://www.pendercountync.gov/pcd/planning-community-development/flood/hurricane-florence-hazard-mitigation-grant-program-hmgp/


Pender County ensures temporary electric service meets state code

BURGAW –  As FEMA temporary housing arrives, Pender County’s inspection department is ensuring the safety of its residents by complying with the state building code regarding electrical transmission lines.

“We have spoken with FEMA and they are going to instruct their contractors to comply with the state code by installing electrical lines in conduit 18 inches underground,” said Randell Woodruff, Pender County manager. “If conduit is not used, the electrical line must be buried 24 inches.”

Counties do not have the authority to waive state code, according to Trey Thurman, Pender County’s attorney.

“Our inspection department adhered to the state code,” said Woodruff. “We simply can’t permit unsafe conditions for our families who were severely impacted by Hurricane Florence.”

Pender County has waived permitting fees for residents impacted by the storm.

“Safety is our utmost concern,” said Woodruff.


Everything you needed to know about debris but were afraid to ask

  • Debris will be picked up along state rights-of-way and in major subdivisions.
  • Debris WILL NOT be picked up on dirt roads or in gated communities – FEMA regulations will not permit our contractors on roads that the equipment could possibly damage and in gated communities because public access is restricted.
  • Have I missed our collection?
    • No, our contractor will make several passes throughout the county. The amount of debris this storm has created will take time for thorough clean-up.
  • Do I have to sort my debris?
    1. YES. Do not mix vegetative debris with construction debris (known as C&D).
    2. Separate White Goods – refrigerators, washer, dryers, freezers, air conditioners, stoves, water heaters and dishwashers.
    3. C&D includes building materials, drywall, lumber, carpet, furniture, mattresses and plumbing.
  • What about illegal dumping or creating dumpsites?
    • Violators will be prosecuted.

 Please direct your debris questions to the contractor, DRC, at 1-888-721-4372.

Workshop for businesses impacted by Hurricane Florence

SURF CITY – The Greater Topsail Area Chamber of Commerce and Cape Fear Community College Small Business Center are teaming up to host an informative meeting for businesses impacted by Hurricane Florence.

The free workshop is set for Nov. 8, 8 a.m. at the Surf City Campus of Cape Fear Community College.

The Small Business Administration and various other agencies will be present to answer questions and provide information regarding assistance to businesses that were damaged by Hurricane Florence.

This free workshop is open to all businesses. Chamber membership is not required to attend.

To RSVP for the workshop, call 910-329-4446.

Hurricane Relief Concert to feature Nashville rising star Lee Gantt, Nov 10

PENDER COUNTY –  One Pender, the hurricane relief benefit concert, will feature Nashville rising star Lee Gantt for an afternoon and evening of music.

Born and raised in the heart of the Midwest, Lee Gantt is a singer/songwriter from Columbus, OH. His unique blend of old style country lyrics and new school country melodies are hallmarks of the Lee Gantt sound. Gritty, heartfelt lyrics with powerful driving melodies help to fortify the deep connection Lee has with his fans. Lee developed his style from a variety of influences including Jason Aldean, Garth Brooks, Eric Church, and Conway Twitty but primarily credits Kenny Chesney for inspiring him to become the writer and performer he is today.

“Gantt is a rising star,” said Tom Collins, Pender County Emergency Management director. “He was quick to agree to come to Burgaw for the One Pender Hurricane Relief Concert. He will provide an entertaining show that will raise money for our Pender County families.” said Collins.

For the past 7 years Lee has been touring across the country performing in more than 25 states and opening for some of the biggest names in country music such as Chris Young, Dustin Lynch, Thompson Square, Phil Vassar, Love and Theft, Neal McCoy, Colt Ford, Easton Corbin and many more. Lee is also a regular member of the Nashville writing community.

Collins’ son, Brian, is the drummer for Gantt’s band.

The Greater Topsail Area Chamber of Commerce is taking a community leading role in the benefit concert. They have posted a donation button on their website for anyone who wants to donate to One Pender. The website is www.topsailchamber.org.

Local companies are encouraged to donate as well as residents who were not impacted by the storm.

To become a sponsor of One Pender, contact Olivia Dawson at 910-259-0311.

Prior to the concert, from 2-4 p.m. on Nov. 10, a VIP meet and greet with a meal will be served for all first responders and Pender County School staff who assisted during the hurricane.

“These are our Hurricane Heroes,” said Dr. Steven Hill, Pender County Schools Superintendent. “These are the people who came together during the storm to ensure the safety of our community – working in the shelters, conducting rescues, responding to emergencies. This is just one way we can say thank you.”

the VIP pre-concert dinner and meet and greet will be hosted by the Burgaw Fire Department, 109 N. Walker St. Admission for the general public is available for a minimum of $25 donation.

For more information or to donate, contact Olivia Dawson, Pender County Relief and Volunteer Coordinator, at 910-259-0311.


Photo of Lee Gantt
Hurricane Heroes Dinner Flyer

2018 Debris Monitoring Request for Qualifications

The purpose of this Request for Qualifications (RFQ) is for Pender County to acquire comprehensive debris monitoring services. Hurricane Florence resulted in widespread damage throughout Pender County. Initial estimates are that debris collection may total Nine Million Dollars ($9,000,000.00) for vegetative, C&D and other debris. Debris collection is ongoing and monitoring has been ongoing as well. The rapidity with which a contractor can mobilize and transition to the long term monitoring will be a criteria taken into account in making the award. The County anticipates requesting the Board of Commissioners to award the contract on November 5, 2018, so transition and mobilization should be keyed to starting on November 6, 2018.

The selected contractor will assist the Pender County in monitoring debris collection services under Federal and State Disaster Programs related to Hurricane Florence, and any suceeding disasters during the term of this contract. The monitoring will include the entire unincorporated area of the County and, at the sole option of the County may include areas within municipalities. Examples of disaster recovery services that may be required, include:

The selected firm will be expected to provide debris monitoring services to include debris generated from the public rights-of-way, private roadways to which the public has open access, and other public, eligible, or designated areas. Specific services may include:

a. Coordinating daily briefings, work progress, staffing, and other key items with the County.
b. Selection and permitting of TDSRS locations and any other permitting/regulatory issues as necessary.
c. Scheduling work for all team members and contractors on a daily basis.
d. Hiring, scheduling, and managing field staff.
e. Monitoring recovery contractor operations, and making/implementing recommendations to improve efficiency and speed up recovery work.
f. Assisting the County with responding to public concerns and comments.
g. Certifying contractor vehicles for debris removal and maintain a truck certification list utilizing FEMA guidance.
h. Entering load tickets into a database application.
i. Digitization of source documentation (such as load tickets).
j. Developing daily operational reports to keep the County informed of work progress.
k. Development of maps, GIS applications, etc. as necessary.
l. Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to the County for processing.
m. Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, FHWA and any other applicable agency for disaster recovery efforts by County staff and designated debris removal contractors.
n. Final report and appeal preparation and assistance.

For more information, see the full PDF by clicking here or view the PDF window below.

2018 Debris Monitoring RFQ updated
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