Request for Qualifications (RFQ) – Engineering Services for Well Sites and Waterline

GENERAL

The Rocky Point/Topsail Water & Sewer District (RPTWSD) and Pender County Utilities (PCU) are seeking an engineering firm experienced with drinking water well design and water infrastructure. The engineering firm will provide design, permitting and construction administration/construction observation of drinking water well infrastructure and related water infrastructure utilities associated with the creation of up to three (3) water supply wells planned for the Hampstead area in Eastern Pender County. RPTWSD will be working with a contract hydrogeologist for test well installation, pump test and wellfield design. The successful engineering professional services firm will work with RPTWSD’s contract hydrogeologist and design a well, wellhead, and associated piping to connect the new well to the existing water system. Proposed well sites have received preliminary approval from the DEQ Wilmington Regional Office.
Water design experience shall include Pee Dee aquifer well and wellhead design. Water main design and permitting also required. Prompt delivery and demonstrated accuracy on project cost estimates by the project team are important factors in selection. This project has a very aggressive fast-track schedule, and thus the consultant shall have personnel and resources available to meet that schedule.

SUBMISSION OF QUALIFICATIONS STATEMENT

Firms are invited to submit a Qualifications Statement to the RPTWSD by no later than 3:00 PM on October 25, 2019. Qualifications received after this deadline will not be considered. Firms shall submit an electronic proposal as specified in the RFQ. Firms submitting Qualifications are encouraged to carefully check them for conformance to the requirements stated herein. Qualifications that do not meet ALL of the below listed requirements or are sent to any address other than that shown below, will be disqualified. No exception will be granted. Statements of Qualifications shall be submitted to:

Kenny Keel, Director
Pender County Utilities / RPTWSD
kkeel@pendercountync.gov

EVALUATION

Firms submitting Qualifications to perform drinking water well design and related water infrastructure will be evaluated based upon the firm’s experience, proposed personnel experience, personnel knowledge and familiarity with projects in the typical scope of work. In addition, knowledge of and experience in well design in the Pee Dee aquifer will be a significant consideration. This scope is defined in the General section of this Request for Qualifications, and submittal shall show previous project experience and references. Subs associated with electrical, SCADA or other design must be listed in the Statement of Qualifications.
Additional criteria that may be used to select an engineer may include:

  1. Experience working with Hydrogeologists for well design, construction, performance, and data interpretation.
  2. Demonstrated ability to deliver projects on-time within a tight schedule, and commitment to meet the project schedule.
  3. Knowledge of well water treatment requirements (understanding the current drinking water source [surface water treated at PCU Water Plant] and potential issues with blending with new well sources).
  4. Knowledge of SCADA/Controls (integration of wells and associated controls into the existing RPTWSD system). Distribution system currently uses Mission Communications system.
  5. The engineering firm should have electrical and mechanical capabilities for ancillary design components associated with wells or will list the specific subs that will be used as well as their firm’s experience, proposed personnel experience, personnel knowledge and familiarity with projects in the typical scope of work
  6. Water pipeline modeling for the design of water transmission mains, proven history of pipeline designed, sizing, and routing. Water main design should be limited to short runs to connect the wells to the existing distribution system, as all sites are within a few hundred feet of existing water mains.
  7. Local regulatory experience.

SCHEDULE

  1. Anticipated Notice to Proceed by November 19, 2019.
  2. New production wells, wellheads, and waterlines shall have preliminary design within 45 days of Notice to Proceed.
  3. Project shall have all permits within 105 days of Notice to Proceed. Construction bidding will be concurrent with permit approvals. Emergency permitting consideration by NCDEQ is anticipated.
  4. Construction contracts planned for two phases:
    1. Well installation
    2. Wellhead and Water Main construction
  1. Construction substantial completion and operation of first well by May 1, 2020.
  2. Construction substantial completion and operation of second well by May 22, 2020.
  3. Construction substantial completion and operation of third well (if a third is constructed) by June 26, 2020.

REQUIREMENTS

Qualifying Statements shall include:

  1. Firm name, address, telephone number, fax number, email address, web address, and contact person(s)
  2. Year in which the firm was established and any former names under which the firm operated.
  3. Qualifications and experience of personnel who would be performing design services for the project(s) by providing:
    1. A list of design projects demonstrating experience/understanding of the experience described in the General section above. Project information shall include:
      1. a summary of the scope of work and deliverables,
      2. the owner of the project, and
      3. the name, number and email of a reference for the project.
  1. SOQ submittal is limited to 15 printed pages maximum, including cover sheet.

The following criteria will be deemed necessary for selection:

  • The firm must meet the following insurance requirements.
    • General Liability $1,000,000 per occurrence/$2,000,000 aggregate. RPTWSD must be additional insured
    • Workers Compensation $500,000/$500,000/$500,000
    • Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage
    • Professional Liability not less than $1,000,000 per loss.
  • Any firm wishing to be considered must be properly registered with the Office of the Secretary of State of NC and the NC Board of Examiners for Engineers & Surveyors.

NOTIFICATION

The selected firm will be notified by telephone and/or email.
The RPTWSD reserves the right to reject any and all submissions.
Any questions concerning this advertisement should be directed to Kenny Keel, Director, Pender County Utilities, at kkeel@pendercountync.gov or (910) 259-0212 by October 23, 2019 at 2:00pm.

Please see the PDF below for the original document or click here for a printable version.

RFQ_EngineerConsultant_HampsteadWells

Request for Qualifications (RFQ) – Hydrogeologist / Well Construction Services

GENERAL

The Rocky Point/Topsail Water & Sewer District (RPTWSD) and Pender County Utilities (PCU) are seeking the services of a North Carolina Licensed Hydrogeologist and Well Drilling Company. The county is currently evaluating the potential for groundwater production for Public Water Supply purposed in the Hampstead area. The firm will work with Pender County Utilities staff, design engineers, and others as required for the purpose of constructing at least two high volume, public water supply wells planned for the Hampstead area in Eastern Pender County. The work will include test well installation, pump test and wellfield design. The wells will connect to the existing RPTWSD water system. Proposed well sites have received preliminary approval from the DEQ Wilmington Regional Office.
Required experience shall include Pee Dee aquifer well construction. Prompt delivery and demonstrated accuracy on project cost estimates by the firm are important factors in selection. This project has a very aggressive fast-track schedule, and thus the company shall have personnel and resources available to meet that schedule.

SUBMISSION OF QUALIFICATIONS STATEMENT

Firms are invited to submit a Qualifications Statement to the RPTWSD by no later than 5:00 PM on October 21, 2019. Qualifications received after this deadline will not be considered. Firms shall submit an electronic proposal as specified in the RFQ. Statements of Qualifications shall be submitted to:
Kenny Keel, Director
Pender County Utilities / RPTWSD kkeel@pendercountync.gov

EVALUATION

Firms submitting Qualifications to perform drinking water well construction and Hydrogeologist services will be evaluated based upon the firm’s experience, proposed personnel experience, personnel knowledge and familiarity with projects in the typical scope of work. In addition, knowledge of existing well construction in the Pee Dee aquifer will be a significant consideration. This scope is defined in the General section of this Request for Qualifications, and submittal shall show previous project experience and references.
Subcontractors associated with any part of the work must be listed in the Statement of Qualifications.

SCHEDULE

  1. Anticipated Notice to Proceed by November 19, 2019.
  2. Two test wells constructed and evaluated by December 9, 2019.
  3. Third test well constructed and evaluated by December 20, 2019.
  4. Production well construction completion and operation of first well by May 1, 2020.
  5. Production well construction and operation of second well by May 22, 2020.
  6. Production well construction and operation of third well (if a third is designed & constructed) by June 26, 2020.

REQUIREMENTS

Qualification Statements shall include the following minimum requirements:
Corporate geologist license in the State of NC (firm or subcontract firm).
Professional geologist license in the State of NC (firm or subcontract firm personnel).
North Carolina Public Utility Contractor license in the State of NC.
North Carolina Level A Well Drilling license.
Demonstrate hydrogeological experience and knowledge.
Demonstrate knowledge of public water supply well location testing, high volume well design, and construction.
Demonstrate knowledge of aquifer systems’ production and water quality under Eastern Pender County.
Demonstrate the ability to site and construct high volume water supply wells.
Demonstrate the ability to deliver projects on-time within a tight schedule, and commitment to meet the project schedule.
Be in good standing with the NCDEQ-PWS.
11. Provide support to staff and contract engineering personnel for permitting, field data collection, aquifer testing, and wellfield/distribution system design and construction.
12. Provide at least three references for municipal well projects completed in Southeastern NC.

The following criteria will be deemed necessary for selection:

  • The firm must meet the following insurance requirements.
  • General Liability $1,000,000 per occurrence/$2,000,000 aggregate. RPTWSD must be additional insured
  • Workers Compensation $500,000/$500,000/$500,000
  • Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage
  • Professional Liability not less than $1,000,000 per loss.
  • Any firm wishing to be considered must be properly registered with the Office of the Secretary of State of NC.

NOTIFICATION

The selected firm will be notified by telephone and/or email.
The RPTWSD reserves the right to reject any and all submissions.
Any questions concerning this advertisement should be directed to Kenny Keel, Director, Pender County Utilities, at kkeel@pendercountync.gov or (910) 259-0212 by October 17, 2019 at 2:00pm.

Please see original document below or click here for a printable version.

RFQ_HydrogeologistDriller_HampsteadWells

System Pressure Advisory RESCINDED

Pender County Utilities has rescinded the August 13, 2019 System Pressure Advisory issued to its water customers in Foy’s Plantation along Francis Marion Drive, Jefferson Drive, and Leslie Lane in Scott’s Hill.

Bacteriological analysis results of drinking water samples collected after completion of the water system repair show no coliform bacteria present. The system has resumed normal operations and you may use the water without boiling.

Thank you.

This advisory is hereby rescinded the 14th day of August 2019:

Kenny Keel, Director

Pender County Utilities

910-259-1570

and

Public Water Supply Section

NC Division of Water Resources

Wilmington Regional Office

(910) 796–7215

 

System Pressure Advisory-Foys Plantation

Water customers of Pender County Utilities, in Pender County, in Foy’s Plantation along Francis Marion Drive, Jefferson Drive, and Leslie Lane in Scott’s Hill are advised that due to a main line leak, water is being temporarily turned off to conduct a watermain repair in the area this afternoon, Tuesday August 13, 2019. We expect water to be off for several hours while repairs are performed.

Water service will be returned upon completion of the work. Periods of low or no pressure in the distribution system increases the potential for back siphonage and introduction of bacteria into the water system.

Therefore, consumers in the area noted above are advised to boil all water used for human consumption (including drinking, making ice, brushing teeth, washing dishes and food preparation) or use bottled water until this advisory is lifted. This advisory will be in effect for a minimum of 24 hours.

Vigorous boiling for one (1) minute should kill any disease-causing organisms that may be present in the water.

Water customers are strongly urged to conserve water whenever possible.

This advisory remains in effect until further written notification is issued.

This advisory issued on August 13, 2019 by:

Kenny Keel, Director
Pender County Utilities
910-259-1570

and

Public Water Supply Section
NC Division of Water Resources
Wilmington Regional Office
(910) 796–7215

cc: Public Water Supply Section, Regional Engineer
Pender County Health Department

Eastern Pender County under voluntary water restrictions

HAMPSTEAD – Pender County Utilities lifted the Stage 3 Mandatory Water Restriction, today in the Hampstead and Scotts Hill areas of Eastern Pender County.

“We are currently in a moderate drought classification,” said Kenny Keel, Pender County Utilities (PCU) director. “Water usage levels have declined to a more acceptable volume within the supply capacity of the water system.”

Using caution, PCU has issued a Stage 1 Voluntary Water Restrictions for PCU consumers in the Hampstead and Scotts Hill areas.

“We are asking water users to reduce their normal water use by at least 5 percent,” said Keel.

Voluntary water conservation and efficiency measures include the following:
• Irrigate landscapes a maximum of one inch per week.
• Prevent water waste, runoff, and do not water impervious surfaces.
• Water plants deeply to encourage root growth.
• Wash only full loads in clothes and dishwashers.
• Use spring-loaded nozzles on garden hoses.
• Identify and repair all water leaks.
• Water shrubbery the minimum amount required.
• Limit vehicle and boat washing to the minimum.
• Refrain from washing down outside areas such as sidewalks and patios.
• Use showers for bathing rather than baths, and limit showers to no more than four minutes.
• Refrain from leaving faucets running while shaving or while rinsing dishes.
• Install water-flow restrictive devices in showerheads.
• Use disposable and biodegradable dishes.
• Install water-saving devices such as plastic bottles or commercial units in toilet tanks to reduce volume.
• Ensure toilet flapper valves are not leaking: This flapper can be checked by adding a food coloring to the toilet tank and visually checking to see if the color appears in the bowl. If it does show color, the toilet is leaking.
• Store drinking water in refrigerator to avoid trying to run it until cool from the tap.

“Water users are encouraged to reduce their water use and improve water use efficiency, and to adjust their irrigation systems to the minimum sustainable level, in order to help alleviate stress on the water system,” said Keel. “Water supply conditions indicate a potential for shortage.”

Keel said he appreciates the understanding and cooperation of Hampstead and Scotts Hill consumers. For more information contact Pender County Utilities at 910-259-1570.

Pender County offices closed July 4 – Transfer Station and Convenience Centers will remain open

PENDER COUNTY – Pender County offices will close Thursday, July 4 in observance of Independence Day.

The Convenience Centers and Transfer Station remain open on their regular schedule.

Solid Waste stickers are provided only with a hard copy of the tax bill showing the proper code for proof of payment. Without a tax bill, the solid waste personnel can’t issue an updated sticker over the weekend and July 4 holiday.

During normal office hours residents can pick-up solid waste decals at the Pender County Utilities office, 605 E. Fremont in Burgaw, or the Hampstead Annex, 15060 US Hwy 17.

-END-

Eastern Pender County water restrictions remain in effect

HAMPSTEAD – The Stage 3 Mandatory Water Restrictions II remain in effect for Pender County Utilities (PCU) customers in the Hampstead and Scotts Hill areas.

“All non-essential uses of drinking water are banned, and garden and landscape irrigation must be reduced to the minimum amount necessary for survival,” said Kenny Keel, Pender County Utilities director. “Irrigating grass lawns is banned.”

It is anticipated that these restrictions will remain in effect until at least July 8, to ensure a sufficient water supply is available for customers over the Independence Day holiday. PCU staff will re-evaluate our water shortage response at that time to determine if changes can be made.

“We appreciate the cooperation of our customers with these requirements,” said Keel. “Thank you for your efforts.”

-END-

SYSTEM PRESSURE / BOIL WATER ADVISORY RESCINDED; STAGE 3 MANDATORY WATER RESTRICTIONS REMAIN IN EFFECT

Pender County Utilities has rescinded the May 26, 2019 System Pressure Advisory issued to its water customers in all areas of Hampstead, Scott’s Hill, and south of 7390 NC 210 in Rocky Point.  System pressures have risen to higher levels that are closer to normal.

Bacteriological analysis results of drinking water samples collected after the pressure loss from this water system show no coliform bacteria present.  Pender County Utilities water customers may use the water without boiling.

The Stage 3 Mandatory Water Restrictions II remain in effect at this time.  All non-essential uses of drinking water are banned and garden and landscape irrigation must be reduced to the minimum amount necessary for survival.

Thank you.

This advisory is hereby rescinded the 29th day of May 2019:

Kenny Keel, Director      Pender County Utilities     910-259-1570

Pender County water shortage emergency and boil advisory remains in effect

BURGAW – The Pender County Utilities (PCU) water shortage emergency and system pressure/boil water advisory remains in effect through May 28.

“Customers in the Hampstead and Scotts Hill areas remain under a water shortage emergency today, as well as a system pressure advisory/boil water advisory,” said George Brown, chairman of the Pender County Board of Commissioners. “Water tank levels are improving, but conditions still require the conservation of water as much as possible, including no irrigation or other outside water usage.”

“Water samples were taken this morning and are being analyzed to determine if any contamination exists in the system,” said Kenny Keel, Pender County Utilities director. “Upon the completion of the testing on Wednesday morning, we will provide a further update on the boil water advisory status.”

The PCU staff is working with other area water utilities to assist with the water supply issues in the area.

“Pender County commissioners and administration have been working to address infrastructure issues as the county continues to experience tremendous growth,” said Randell Woodruff, county manager. “Our staff has been working on options to maintain and keep up with the growth in population.”

PCU customers in Hampstead, Scotts Hill, and areas south of 7390 NC 210 in the far eastern and southern portions of Rocky Point, east of the Northeast Cape Fear River are in the impacted areas.

Customers are strongly urged to conserve water. Do not wash cars, water lawns, and only use appliances such as clothes washers when filled. Customers are also advised to boil all water used for human consumption – including drinking, making ice, brushing teeth, washing dishes and food preparation – or use bottled water. Vigorous boiling for one minute should kill any disease-causing organisms that may be present in the water due to low pressure.

-END-

System Pressure Advisory! May 26, 2019

Water customers of Pender County Utilities, in Pender County, in all areas of Hampstead, Scott’s Hill, and south of 7390 NC 210 in Rocky Point are advised that water pressures are at reduced levels. Periods of low or no pressure in the distribution system increases the potential for back siphonage and introduction of bacteria into the water system.

Therefore, consumers are advised to boil all water used for human consumption (including drinking, making ice, brushing teeth, washing dishes and food preparation) or use bottled water.

Vigorous boiling for one (1) minute should kill any disease-causing organisms that may be present in the water.

Water customers are strongly urged to conserve water whenever possible.

This advisory remains in effect until further written notification is issued.

This advisory issued on May 26, 2019 at 7:40 pm by:

Kenny Keel, Director
Pender County Utilities
910-259-1570
and
Public Water Supply Section
NC Division of Water Resources
Wilmington Regional Office
(910) 796–7215

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