RFP - Bids

Pender Soil and Water is soliciting contractors and professional firms to perform the removal of stream debris in several locations in Pender County.  The planned work areas are referenced in maps that are part of the full bid package.  There will not be a group site showing for these projects, however, all bidding contractors are required to make a mandatory site visit to the areas and will have to sign a statement to verify.

Work must be completed according to the woody debris removal guidelines titled “Incremental effects of large woody debris removal of physical aquatic habitat”, the streamflow rehabilitation assistance program–debris removal and processing recommendations (GS 139-65), and the STRAP recommendations on permits for STRAP.  Pender Soil and Water will require that the debris be places outside of the stream along stream bank and on the same side that it originated.

Bids must clearly state the total price for completing the contract, not a price per foot.  Lengths referenced in this notice and on the project map are approximate and will not be used to determine payment or project completion.  Sealed bid sheets must be received no later than THURSDAY, DECEMBER 1, 2022 by 3 pm.  Mark outside of envelope with “Pender Soil and Water Conservation District Storm Debris project” and deliver to Pender Soil and Water Conservation District Office, 801 S. Walker St., Burgaw, NC  28425.  Please include reference letters or other documentation of prior work experience.  Questions regarding woody debris removal bid package should be directed to Pender Soil and Water Conservation District Office Staff at 910-259-9123, ext. 3.  Bids will be publicly opened and read aloud on Friday, December 2, 2022 at 9am.

Click here to view the full bid package.

Pender County Government is seeking qualifications from a firm to conduct a USDA Environmental Site Assessment and Geotechnical engineering for services related to the site for the new Pender County Health and Human Services Building.  Pender County waives the Mini-Brooks Act and therefore also requests a proposal for pricing of the services as outlined in the RFQ.  The full report resulting from award of the contract shall be completed by February 20, 2023.

Click here to view the full RFQ.  Questions about this RFQ shall be directed to Trisha Newton, Purchasing Manager, at purchasing@pendercountync.gov and are due by November 15, 2022 at 12noon.  Answers to questions will be provided via an Addendum.

 Pender County Government will be accepting sealed responses from experienced firms interested in providing Environmental Site Assessment and Geotechnical services no later than December 5, 2022, at 12:00 pm. There will not be a public bid opening.  Responses should be submitted to in person or by FedEx/UPS/courier to 805 S. Walker Street, Burgaw, NC  28425.  Responses sent by US Mail should be submitted to PO Box 1578, Burgaw, NC  28425.  Pender County reserves the right to waive formalities in any response and to reject any or all responses.

RFQ # 221025-236.  An Addendum has been issued to provide soil boring locations and soils report requirements.  Click here to view RFQ # 221025-236 Addendum 1.

The Pender County Planning & Community Development Department (Pender County) seeks to establish a contract with an experienced contractor to provide Clearing & Snagging services in designated creeks throughout the County. The primary responsibility of the Contractor will be to perform stream clearing, snagging, woody debris removal, and disposal in identified locations of drainage channels. The proposed work will be conducted in specified segments under the supervision of the Pender County Planning & Community Development Department and their designated Construction Field Representatives (CFRs). The purpose of the proposed work is to improve drainage resulting from woody debris deposition. The contractor will be tasked with implementing the proposed work scope and meeting the requirements developed under the Streamflow Rehabilitation and Assistance Program (StRAP).

Questions are due by Friday, November 4, 2022, at 5pm. The deadline to submit a proposal is Tuesday, November 15, 2022, at 4pm. Sealed proposals must be submitted via FedEx, UPS, or hand delivered to 805 S. Walker Street, Burgaw, NC 28425.

If you have questions please contact Daniel Adams at 910.259.0231.  Click here to view the full RFP # 221025-235.  Click here for Addendum 1: Questions and Answers.

Pender County reserves the right to reject any/all proposals.

Pender County Utilities is accepting proposals from qualified firms to contract for a 10 year long term, full service maintenance and asset management program for the following elevated water storage tanks until 3:00 pm ET on December 7, 2022.

Click here to obtain a full copy of RFP # 221011-233.  All information outlined in the Request for Proposal, along with any other pertinent facts necessary for a proper evaluation of this proposal, should be delivered to Pender County Utilities prior 3:00 pm ET on December 7, 2022.  Three bound and typewritten copies as well as one electronic copy of the RFP shall be presented in a sealed envelope per instructions on the request for proposal.  The outside of the package must be labeled with RFP # 221011-233 and the submitting firm’s name.

Proposals should be submitted to in person or by FedEx/UPS/courier to 805 S. Walker Street, Burgaw, NC  28425.  Proposals sent by US Mail should be submitted to PO Box 1578, Burgaw, NC  28425.  Proposals lost in the mail or otherwise delivered late cannot be considered.

The County reserves the right to waive formalities in any proposal and to reject any or all proposals in whole or in part with or without cause and/or to accept the proposal that in its judgment will be in the best interest of Pender County Utilities.

ADDENDUM 1 has been issued on November 15, 2022.  Click here to view.  

THIS PROJECT IS BEING REBID NOVEMBER 23, 2022.  CLICK HERE FOR THE REBID ITB.

Pender County recently performed a large-scale HVAC retrofit to the Pender County Courthouse.  Limited funds forced a decision to keep some original equipment in place.  However, grant funding is now allowing the county to complete the remaining items.  These items include the cooling tower as well as the HVAC unit and exhaust for the public restrooms on the North end of the building.

THIS IS A GRANT FUNDED PROJECT IN WHICH THE FUNDS WILL HAVE TO BE UTILIZED BY JUNE 30, 2023.  PROVISIONS DUE TO SUPPLY CHAIN ISSUES MUST BE COORIDINATED CLOSELY WITH THE OWNER REPRESENTATIVE.

Pender County invites North Carolina Licensed Contractors to review the Technical Specifications and Plans exhibits provided by Cheatham and Associates Engineers available here.  The scope of work will include replacement of the cooling tower.  Please note that both the existing fan and existing underground piping (6” CPVC – both return and supply)  VFD will remain (not to be replaced).  Additionally, the scope will include replacement of roof mounted water source heat pump WSHP-17 including integral ERV to provide HVAC and exhaust for the first floor Men’s and Women’s public restrooms.  In order to maintain the warranty on the new roof that was recently installed, roof work (resulting from the scope of work performed) MUST be completed by Hound Roofing.  (All communications and coordination to take place through a specific contact provided in the ITB.)

Prospective bidders may attend a Pre-Bid meeting which will be held at the Pender County Courthouse (Fremont Street side of the building), 100 South Wright Street, Burgaw on November 10, 2022 at 3:00 pm EST A tour of the facility, equipment, and existing conditions will take place to describe/elaborate the enclosed scope of work.

IT IS THE RESPONSIBILITY OF PROSPECTIVE BIDDERS TO CHECK PENDER COUNTY’S WEBSITE (www.pendercountync.gov/public-notices/open -rfps-and-bids/) FOR ADDENDA INFORMATION PRIOR TO SUBMITTING BIDS.

Pender County point of contact for this proposal is Trisha Newton, Purchasing Manager, and can be reached by phone:  (910) 259-1281 or email: purchasing@pendercountync.gov.  Click here to view the complete ITB package.  This project will be bid and awarded in accordance with North Carolina G.S. 143-129.  This project DOES REQUIRE Performance and Payment Bonds.

Contractors are hereby notified that they must have proper license under the State laws governing their respective trades and that North Carolina General Statute 87 will be observed in receiving and awarding contracts.

Questions must be submitted via email to purchasing@pendercountync.gov no later than Monday, November 14, 2022 at 11:00am EST.  An addendum will be issued providing all questions submitted and the County’s answers.

Contractors shall submit a Single-Prime Lump-Sum bid for the PENDER COUNTY COURTHOUSE ADDITIONAL HVAC PROJECT: located at 100 South Wright Street, Burgaw, North Carolina 28425.  Sealed bids will be received at the Pender County Administration Building, Finance Office, 805 South Walker Street, Burgaw, NC 28425 until 2:00 pm EST on Tuesday, November 22, 2022.  Bids sent through the US Postal service shall be mailed to PO Box 1578, Burgaw, NC  28425.  Bids lost in the mail or received late will not be considered.  The bid opening will begin at 2:15 pm EST in the BOARD OF COMMISSIONERS MEETING ROOM.  Bid Packages shall be sealed and labeled on the outside “Pender County Courthouse – Additional HVAC, ITB # 221024-234, November 22, 2022, Attention:  Trisha Newton, Purchasing, (Name of Contractor Submitting Bid), (Contractor’s License Number)”.

Pender County reserves the right to waive minor defects and to reject any or all bids.  Once submitted, no bid may be withdrawn after the opening of bids for a period of 20 days.  The Owner reserves the right to reject any or all bids and waive informalities.  Proposals shall be made only on the form provided in the bid package with all blank spaces for bids properly filled in and all signatures properly executed.

Click here for the full Invitation to bid package.

An addendum has been issued on November 15, 2022.  Click here to view the ADDENDUM 1.

Pender County has listed 2907 Englishtown Road in Willard, Parcel number 2373-58-7162-0000, was acquired by Pender County on 03/24/2016 through tax foreclosure proceedings, for sale on GovDeals.com.  All interested parties are encouraged to view the opportunities and bid through GovDeals.  It is the buyer’s responsibility to investigate the property prior to bidding. Winning bid is subject to seller approval.  Pender County reserves the right to accept or decline any and all bids.  In addition to the winning bid, the winning bidder will pay all closing costs including the seller’s representation fee of $400. The auction ends on 11/4/2022 at 8:45m ET.  View the auction here.

Pender County’s Auctions will be administered by GovDeals, an online auction service specializing in surplus government property liquidation. GovDeals will collect fees as outlined on each auction that will be passed on to the buyer.  All auctions are open to the public and there is no cost to register.   The general rules can be found here.

Andy Devane | Asset Manager
Pender County Finance Office

805 S. Walker St. Burgaw, NC 28425
adevane@pendercountync.gov

Published notice of this process is pursuant to NC General Statutes.

UPDATE:  The deadline for proposals has been extended to 9am on October 3, 2022. 

Electronic proposals will also be accepted via email to purchasing@pendercountync.gov.  Mailed proposals should be sent to PO Box 1578, 805 S. Walker Street, Burgaw, NC  28425.  The subject line of the email or the outside of the envelope should be labeled RFP # 220908-232.

Addendum 1 provides the Extension of the Deadline, Questions and Answers and Appendices A, B, C and D.  Please note the changes in insurance requirements.  Also note that electronic submissions will be accepted and there will not be a public opening.

If you have submitted a proposal prior to reviewing the Addendum, you are encouraged to retract your submission and re-submit.  All proposers are expected to consider all Addenda in their proposals.

Click here to view the original RFP # 220908-232.      Click here to view Addendum 1.

Click here to view Appendix A: County Owned Medical Equipment and Staffing Matrix

Click here to view Appendix B: Wellpath / SCMG Invoices April 2021-June 2022

Click here for Appendix C: Cost Pool Expenses for FY20, FY21 and FY22

Click here for Appendix D:  Current Contract with Wellpath / SCMG

Pender County is seeking letters of proposal from North Carolina licensed providers experienced with jail health care services.   Services will need to be provided to accommodate our 92 bed jail with an average daily population of around 67 and coverage for 16 hours per day on the weekdays and 12 hours per day on the weekends.  The required start date for this contract will be on or before December 1, 2022.  A high level of professionalism and strong interpersonal skills are required.  Click hereto view RFP # 220908-232 in its entirety.   Proposing vendors can register now for an optional tour on September 14^th  or September 21^st at https://www.signupgenius.com/go/508094EA8A72FA7F85-tour.

Any questions should be submitted in writing to purchasing@pendercountync.gov by 5pm on September 21, 2022.  Answers will be provided via an Addendum.  Sealed proposals are due by 5pm on September 28, 2022.  Submit to PO Box 1578, 805 S. Walker Street, Burgaw, NC  28425.  The outside of the envelope should be labeled RFP # 220908-232.  Pender County reserves the right to waive minor defects and to reject any/all proposals.

Pender County has listed a wooded residential lot, Parcel ID 2266-31-2140-0000, as surplus property for sale on GovDeals.  All interested parties are encouraged to view the opportunities and bid through GovDeals. The 0.47 acre wooded property is located on Slocum Trail in Currie, North Carolina.  It is the buyer’s responsibility to investigate the property prior to bidding. Winning bid is subject to seller approval.  Pender County reserves the right to accept or decline any and all bids.  In addition to the winning bid, the winning bidder will pay all closing costs including the seller’s representation fee of $400. View the auction here.

Pender County’s Auctions will be administered by GovDeals, an online auction service specializing in surplus government property liquidation. GovDeals will collect fees as outlined on each auction that will be passed on to the buyer.  All auctions are open to the public and there is no cost to register.   The general rules can be found here.

Andy Devane | Asset Manager
Pender County Finance Office

805 S. Walker St. Burgaw, NC 28425
adevane@pendercountync.gov

Update:  Addendum 1 Questions and Answers has been issued on September 19,  2022.  Click here to view.

The Pender County Planning & Community Development Department (Pender County) seeks to establish a contract with an experienced contractor, or contractors, to provide Channel Dredging & Sediment Removal Services in the Northeast Cape Fear River adjacent to Ruddy Duck Lane, Turtle Hill Trail, and Mallard Roost Drive near Burgaw, NC. The primary responsibility of the Contractor will be to remove an identified accumulation of sediment from the bottom of the Northeast Cape Fear River in a section of river channel approximately 1500 linear feet (LF) long. The estimated volume of dredge spoil material to be removed from the river channel is approximately 9,000 to 10,000 cubic yards (CYS). The Contractor will be responsible for excavating/removing, transporting, off-loading, and delivery of dredge spoils to their final deposition. Nearby upland disposal/containment areas have been identified by the County and are undergoing permit review by the NC Division of Coastal Management and the US Army Corps of Engineers. These tentative disposal areas are available to the Contractor for use at their discretion, or the Contractor has the option to locate their own upland disposal area, assuming the location is suitable, and meets all regulatory permitting requirements. The Contractor shall dewater the dredge spoil material prior to transporting over State or Federal highways to any approved and permitted upland Disposal Area. Dredge material or waters incorporated in the dredge material matrix must be contained at all times and not allowed to re-enter the Northeast Cape Fear River unless the material is sufficiently filtered and all silt/clay size particulate matter is removed. Disposal areas used for final disposition of the dredge spoils must also be contained temporarily with adequate sedimentation and erosion control measures (silt fencing, berms, etc.), and filtering systems to manage dredge waters until the dredge material dries and solidifies in the dike system. This requirement for dredge water management will be in effect and shall be maintained until such time a permanent groundcover is established on the outside side slopes of the earthen-diked disposal area and across the full crest of the dredge pile. A mandatory pre-proposal conference is planned for this RFP to be held on September 13, 2022 for a site walk and a briefing.  Contractors are advised to meet in the parking lot at 805 S. Walker Street, Burgaw, NC 28425 by 9:00am. County staff will lead a caravan to each site. Questions are due by September 16, 2022 at 3pm.  The deadline to submit a proposal is September 23, 2022 at 3pm. Proposals must be submitted via FedEx, UPS, or hand delivered to 805 S. Walker Street, Burgaw, NC 28425. If you have questions please contact Daniel Adams at 910.259.0231.  Click here to view the full RFP # 5038-Round 2 DSR/494/Site 1-Northeast Cape Fear River and click here to view the associated plans/documents.

Pender County reserves the right to reject any/all proposals.