Pender County recently performed a large-scale HVAC retrofit to the Pender County Courthouse. Limited funds forced a decision to keep some original equipment in place. However, grant funding is now allowing the county to complete the remaining items. These items include the cooling tower as well as the HVAC unit and exhaust for the public restrooms on the North end of the building.
THIS IS A GRANT FUNDED PROJECT IN WHICH THE FUNDS WILL HAVE TO BE UTILIZED BY JUNE 30, 2023. PROVISIONS DUE TO SUPPLY CHAIN ISSUES MUST BE COORIDINATED CLOSELY WITH THE OWNER REPRESENTATIVE.
Pender County invites North Carolina Licensed Contractors to review the Technical Specifications and Plans exhibits provided by Cheatham and Associates Engineers available here. The scope of work will include replacement of the cooling tower. Please note that both the existing fan and existing underground piping (6” CPVC – both return and supply) VFD will remain (not to be replaced). Additionally, the scope will include replacement of roof mounted water source heat pump WSHP-17 including integral ERV to provide HVAC and exhaust for the first floor Men’s and Women’s public restrooms. In order to maintain the warranty on the new roof that was recently installed, roof work (resulting from the scope of work performed) MUST be completed by Hound Roofing. (All communications and coordination to take place through a specific contact provided in the ITB.)
Prospective bidders may attend a Pre-Bid meeting which will be held at the Pender County Courthouse (Fremont Street side of the building), 100 South Wright Street, Burgaw on November 10, 2022 at 3:00 pm EST A tour of the facility, equipment, and existing conditions will take place to describe/elaborate the enclosed scope of work.
IT IS THE RESPONSIBILITY OF PROSPECTIVE BIDDERS TO CHECK PENDER COUNTY’S WEBSITE (www.pendercountync.gov/public-notices/open -rfps-and-bids/) FOR ADDENDA INFORMATION PRIOR TO SUBMITTING BIDS.
Pender County point of contact for this proposal is Trisha Newton, Purchasing Manager, and can be reached by phone: (910) 259-1281 or email: email@example.com. Click here to view the complete ITB package. This project will be bid and awarded in accordance with North Carolina G.S. 143-129. This project DOES REQUIRE Performance and Payment Bonds.
Contractors are hereby notified that they must have proper license under the State laws governing their respective trades and that North Carolina General Statute 87 will be observed in receiving and awarding contracts.
Questions must be submitted via email to firstname.lastname@example.org no later than Monday, November 14, 2022 at 11:00am EST. An addendum will be issued providing all questions submitted and the County’s answers.
Contractors shall submit a Single-Prime Lump-Sum bid for the PENDER COUNTY COURTHOUSE ADDITIONAL HVAC PROJECT: located at 100 South Wright Street, Burgaw, North Carolina 28425. Sealed bids will be received at the Pender County Administration Building, Finance Office, 805 South Walker Street, Burgaw, NC 28425 until 2:00 pm EST on Tuesday, November 22, 2022. Bids sent through the US Postal service shall be mailed to PO Box 1578, Burgaw, NC 28425. Bids lost in the mail or received late will not be considered. The bid opening will begin at 2:15 pm EST in the BOARD OF COMMISSIONERS MEETING ROOM. Bid Packages shall be sealed and labeled on the outside “Pender County Courthouse – Additional HVAC, ITB # 221024-234, November 22, 2022, Attention: Trisha Newton, Purchasing, (Name of Contractor Submitting Bid), (Contractor’s License Number)”.
Pender County reserves the right to waive minor defects and to reject any or all bids. Once submitted, no bid may be withdrawn after the opening of bids for a period of 20 days. The Owner reserves the right to reject any or all bids and waive informalities. Proposals shall be made only on the form provided in the bid package with all blank spaces for bids properly filled in and all signatures properly executed.