RFP – Bids

PUBLIC BID OPENING

Sealed Bids for the construction of the Pender Commerce Park Water & Sewer Main Extension Project will be received, by Pender County at 605 E. Fremont Street, Burgaw, NC on June 1, 2022, until 10:00 a.m. local time, at which time the Bids received will be “publicly” opened and read aloud.

PRE-BID CONFERENCE

A virtual pre-bid conference will be held at 10:00 AM local time on May 17, 2022.  The pre-bid conference will be conducted via a web-based meeting utilizing Microsoft Teams.  Interested parties wishing to join the web-based pre-bid conference may do so by sending an email to the following email address jfitzsimmons@mckimcreed.com  no later than May 6, 2022, at 2:00 PM local time.  Note that a physical meeting will not be held for the pre-bid conference and only the web-based meeting will be available to interested parties.

A Microsoft Teams link will be sent to all parties who provide an email address for the pre-bid conference no later than 9:00 AM local time on May 16, 2022.  Parties will utilize this link to join the web-based Microsoft Teams meeting.  Interested parties are advised that only audio may be available due to limitations with Microsoft Teams video capability.  Consequently, the pre-bid conference will be conducted via audio and interested parties may only hear the pre-bid conference as video may not be available.  Attendance at the pre-bid conference is not mandatory but is strongly encouraged.

The Project consists of the construction of:

• Approximately 900 linear feet of 12-inch diameter C900 DR-18 PVC Water Main Distribution Piping
• Approximately 1,100 linear feet of 4-inch diameter C900 DR-18 PVC Force Main Piping

Bids will be received for a single prime Contract.  Bids shall be as indicated in the Bid Form.  Bidders are not required to be pre-qualified to submit a bid for the Pender Commerce Park Water & Sewer Main Extension Project.  Contractor is advised and shall meet the following project schedule for execution and completion of the project:

• Pre-Bid Conference    May 17, 2022, 10:00 AM local time
• Public Bid Opening    June 1, 2022, 10:00 AM local time
• Notice of Award         June 21, 2022
• Notice to Proceed       June 22, 2022

Prospective bidders may obtain copies of the Bidding Documents by contacting the Issuing Office for the Bidding Documents at: McKim & Creed, Inc., 243 North Front Street, Wilmington, NC  28401, Jamie Mabe Fitzsimmons, 910-343-1048, jfitzsimmons@mckimcreed.com. Physical copies of the Bidding Documents will not be available for review at the Issuing Office.

Bidding Documents may also be examined on the Pender County website at the following link. Physical copies of the Bidding Documents will not be available for review at the offices of Pender County: https://pendercountync.gov/utl/

Bidding Documents will be provided no later than April 25, 2022, at Carolinas Plan Room, 2527 S. 17^th Street, Wilmington, NC 28401; online at Carolinas AGC www.cagc.org; and online through the McGraw Hill Construction Plan Room (dodge.construction.com). Prospective Bidders should contact these entities to determine availability for obtaining or viewing the documents.  Bidding advertisement can also be found in Pender Post.

Bidding Documents are available on USB flash drive (as portable document format (PDF) files for a non-refundable charge of $100.00, including shipping via overnight express service.  Alternatively, printed Bidding Documents may be obtained from the Issuing Office via mail, upon Issuing Office’s receipt of payment for the Bidding Documents.  The non-refundable cost of printed Bidding Documents is $200.00 per set, payable to “McKim & Creed, Inc.”, plus a non-refundable shipping charge.  Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen.  The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents.

Partial sets of Bidding Documents will not be available from the Issuing Office.  Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.  Pender County reserves the right to reject all submissions.

Sealed Bids for construction of the Scotts Hill Elevated Tank and Wells including all related work as shown and specified in the contract documents will be received by Pender County at 605 East Fremont Street, Burgaw, NC 28425 until 10:00 a.m., (Local Time) on May 25, 2022 and then publicly opened and read aloud.

The Contract Documents may be examined at the following locations:
– Associated General Contractors office – Raleigh and Wilmington, NC
– McGraw-Hill Construction/Dodge office – Wilmington, NC
– PENDER COUNTY UTILITIES, 605 East Fremont Street, Burgaw, NC 28425
– CDM Smith, 5400 Glenwood Ave., Suite 400, Raleigh, NC 27612

Contract Documents are available for examination online at http://dodgeprojects.construction.com/
Copies of the Contract Documents may be obtained at the Issuing Office, attention Joanne Bunch, CDM Smith, 5400 Glenwood Ave., Suite 400, Raleigh, NC 27612 (tele 919-325-3500) upon payment of $200 for each set non-refundable of the Contract Documents.

Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.

Each Bid must be made on the blank forms provided in the bound copies of the CONTRACT DOCUMENTS and must be enclosed in a sealed envelope and addressed to the Public Utilities Director of Pender County. The name and address and the NC Contractor’s License Number of the Bidder must be plainly written on the outside of the envelope, and the envelope marked “Bid for the Pender County Elevated Tank and Wells”. No Bid shall be considered or accepted by Pender County unless at the time of its filing the same shall be accompanied by a Bid Bond in an amount equal to not less than five percent (5%) of the Total Base Bid Amount executed by a corporate surety licensed under the laws of North
Carolina to execute such bonds; conditioned that the surety will upon demand forthwith make payment to Pender County upon said Bond if the Bidder fails to execute the Contract in accordance with the Bid Bond. If upon acceptance of his Bid, a Bidder fails to enter into a Contract with Pender County, the Bid deposit shall be forfeited to and become the property of the Pender County. No Bidder may withdraw his Bid within 60days after the date of Bid opening.

All Contractors are notified that North Carolina Statutory provisions as to licensing of Contractors will be observed in receiving, reading and awarding the Contracts. (Chapter 87 of the North Carolina Statutes)
The License Classification shall be:
Part 1: Public Utilities (Water and Sewer) – Unlimited
Unclassified – Unlimited

The Owner reserves the right to reject any Proposal for failure to comply with any requirements of this Notice or of any of the Contract Documents; however, it may waive any minor defects or informalities at its discretion. The Owner further reserves the right to reject any and all Proposals or to Award the contract, which in its judgment is in the best interest of the Owner.

Pender County has issued an Invitation to Bid # 220511-226 for Water Treatment Chemical Ferric Sulfate and Invitation to Bid # 220511-227 Water Treatment Chemical Sodium Hydroxide. Bidders may bid on one or both chemicals.  A multi-tiered award may be made to a maximum of three (3) Vendors; a primary, secondary and tertiary Vendor for each chemical.  Any questions are due to Trisha Newton at purchasing@pendercountync.gov by May 25^th, 2022 at 5pm. Bids are due no later than June 2nd, 2022 at 2pm in the Pender County Utilities front office located at 605 E. Fremont St., Burgaw, NC  28425. Perspective bidders must read the full Invitations to Bid at pendercountync.gov and check back periodically for possible Addenda. Prices should be provided per gallon. Pender County reserves the right to reject any or all bids.

Pender County Utilities – Pender Commerce Park Water & Sewer Main Extension

ADVERTISEMENT FOR BIDS # 220425-225

PUBLIC BID OPENING

Sealed Bids for the construction of the Pender Commerce Park Water & Sewer Main Extension Project will be received, by Pender County at 605 E. Fremont Street, Burgaw, NC on June 1, 2022 until 10:00 a.m. local time, at which time the Bids received will be “publicly” opened and read aloud.

PRE-BID CONFERENCE

A virtual pre-bid conference will be held at 10:00 AM local time on May 17, 2022.  The pre-bid conference will be conducted via a web-based meeting utilizing Microsoft Teams.  Interested parties wishing to join the web-based pre-bid conference may do so by sending an email to the following email address no later than May 6, 2022 at 2:00 PM local time.  Note that a physical meeting will not be held for the pre-bid conference and only the web-based meeting will be available to interested parties.

jfitzsimmons@mckimcreed.com

A Microsoft Teams link will be sent to all parties who provide an email address for the pre-bid conference no later than 9:00 AM local time on May 16, 2022.  Parties will utilize this link to join the web-based Microsoft Teams meeting.  Interested parties are advised that only audio may be available due to limitations with Microsoft Teams video capability.  Consequently, the pre-bid conference will be conducted via audio and interested parties may only hear the pre-bid conference as video may not be available.  Attendance at the pre-bid conference is not mandatory but is strongly encouraged.

The Project consists of the construction of:

• Approximately 900 linear feet of 12-inch diameter C900 DR-18 PVC Water Main Distribution Piping
• Approximately 1,100 linear feet of 4-inch diameter C900 DR-18 PVC Force Main Piping

Bids will be received for a single prime Contract.  Bids shall be as indicated in the Bid Form.  Bidders are not required to be pre-qualified in order to submit a bid for the Pender Commerce Park Water & Sewer Main Extension Project.  Contractor is advised and shall meet the following project schedule for execution and completion of the project:

• Pre-Bid Conference May 17, 2022 10:00 AM local time
• Public Bid Opening June 1, 2022 10:00 AM local time
• Notice of Award June 21, 2022
• Notice to Proceed June 22, 2022

Prospective bidders may obtain copies of the Bidding Documents by contacting the Issuing Office for the Bidding Documents at: McKim & Creed, Inc., 243 North Front Street, Wilmington, NC  28401, Jamie Mabe Fitzsimmons, 910-343-1048, jfitzsimmons@mckimcreed.com. Physical copies of the Bidding Documents will not be available for review at the Issuing Office.

Bidding Documents may also be examined on the Pender County website at the following link. Physical copies of the Bidding Documents will not be available for review at the offices of Pender County:

https://pendercountync.gov/utl/

Bidding Documents will be provided no later than April 25, 2022, at Carolinas Plan Room, 2527 S. 17^th Street, Wilmington, NC 28401; online at Carolinas AGC www.cagc.org; and online through the McGraw Hill Construction Plan Room (dodge.construction.com). Prospective Bidders should contact these entities to determine availability for obtaining or viewing the documents.  Bidding advertisement can also be found in Pender Post.

Bidding Documents are available on USB flash drive (as portable document format (PDF) files for a non-refundable charge of $100.00, including shipping via overnight express service.  Alternatively, printed Bidding Documents may be obtained from the Issuing Office via mail, upon Issuing Office’s receipt of payment for the Bidding Documents.  The non-refundable cost of printed Bidding Documents is $200.00 per set, payable to “McKim & Creed, Inc.”, plus a non-refundable shipping charge.  Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen.  The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents.

Partial sets of Bidding Documents will not be available from the Issuing Office.  Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

Owner:                 Pender County Utilities

By:                          Kenny P. Keel, PE

Title:                      Director

Sealed Bids for construction of the Scotts Hill Elevated Tank and Wells including all related work as shown and specified in the contract documents will be received by Pender County at 605 East Fremont Street, Burgaw, NC until 10:00 a.m., (Local Time) on May 3, 2022 and then publicly opened and read aloud.  Click here to see the full Invitation to Bid.  

The Contract Documents may be examined at the following locations starting March 28, 2022:

• Associated General Contractors office – Raleigh and Wilmington, NC
• McGraw-Hill Construction/Dodge office – Wilmington, NC
• PENDER COUNTY UTILITIES, 605 East Fremont Street, Burgaw, NC 28425
• CDM Smith, 5400 Glenwood , Suite 400, Raleigh, NC 27612

Contract Documents are available for examination online at http://dodgeprojects.construction.com/

Copies of the Contract Documents may be obtained at the Issuing Office, attn Joanne Bunch, CDM Smith, 5400 Glenwood Ave., Suite 400, Raleigh, NC 27612 (919-325-3500) upon payment of $200 for each set non-refundable of the Contract Documents.

A virtual pre-bid conference will be held at 10 am on April 12, 2022. The Engineer will make contact with all parties recorded as having received the Contract Documents and provide invitations to the virtual meeting. Attending this pre-bid conference is strongly encouraged.

Each Bid must be made on the blank forms provided in the bound copies of the CONTRACT DOCUMENTS and must be enclosed in a sealed envelope and addressed to the Public Utilities Director of Pender County. The name and address and the NC Contractor’s License Number of the Bidder must be plainly written on the outside of the envelope, and the envelope marked “Bid for the Pender County Elevated Tank and Wells”. Further requirements for bidding are noted in the unabbreviated Notice to Bid provided in the Contract Documents.

All Contractors are notified that North Carolina Statutory provisions as to licensing of Contractors will be observed in receiving, reading and awarding the Contracts. The License Classification shall be Unlimited.

The Owner reserves the right to reject any Proposal for failure to comply with any requirements of the unabbreviated Notice or of any of the Contract Documents; however, it may waive any minor defects or informalities at its discretion. The Owner further reserves the right to reject any and all Proposals or to Award the contract, which in its judgment is in the best interest of the Owner.

Pender County reserves the right to reject any/all bids.

Pender County Health and Human Services is soliciting Statements of Qualifications (SOQs) from qualified Design-Build teams interested in providing professional design and construction services for construction of a multi-story Health and Human Services Facility in the Burgaw Township of Pender County.  The County is preceding this project with a qualification process (this RFQ) to determine and approve interested and competent Design-Build teams.  This project shall have a substantial completion date no later than July 1, 2025.  Click here to view RFQ # 220318-224.  You are encouraged to email purchasing@pendercountync.gov with an intent to provide a SOQ so that you will be added to a mailing list for updates.  Any questions or clarifications needed should also be submitted in writing to purchasing@pendercountync.gov by April 15^th, 2022 at 12pm.  The deadline for SOQs is May 6^th, 2022 at 12pm.  Qualification documents shall be sent to 805 S. Walker St. #1578, Burgaw, NC 28425 to Attention: Trisha Newton.  Pender County reserves the right to reject any and all submissions.

RFQ # 220318-224, HHS Facility – Addendum 1 has been issued to Answer Questions.  The prior space needs study has been added as Appendices A, B, C and D:

Appendix A: Pender County HHS – Final Report (Adobe pdf)

Appendix B:  Pender County HHS 11×17 – Final Report (Adobe pdf)

Appendix C:  Pender County HHS Programming Workbook – Option 1 (Excel File .xls)

Appendix D:  Pender County HHS Programming Workbook – Option 2 (Excel File .xls)

The Pender County Planning & Community Development Department seeks to establish a contract with an experienced contractor, or contractors, to provide Streambank Stabilization Services in two designated locations in Pender County. The general purpose of the proposed work is to repair heavily eroded streambank channel side slopes located on a private and public property caused by Hurricane Florence in September of 2018. The sites are located on Horse Branch Creek in Willard and the Northeast Cape Fear River in Rocky Point. A mandatory pre-proposal site walk will be held on Tuesday, March 22^nd at 9:00am. Contractors will need to meet in the parking lot at 805 S. Walker Street, Burgaw, NC 28425 by 9:00am. County staff will lead a caravan to each site. The deadline to submit a proposal is Thursday, March 31, 2022, at 4pm. Proposals must be submitted via FedEx, UPS, or hand delivered to 805 S. Walker Street, Burgaw, NC 28425. If you have questions please contact Daniel Adams at 910.259.0231.  Pender County reserves the right to reject any/all proposals.

Click here to view RFP # 5038-Round 2 DSR-489/269 Lake Rd. and DSR-494/Site 4-Holly Shelter Wildlife Depot.

Required Project Plans and Specifications are provided here:

DSR 489 Engineering Plans 

DSR 494 Engineering Plans

EWP Construction Plans

**UPDATE**    PLEASE CLICK TO SEE ADDENDUM 1 HERE.

Pender County is Requesting Qualifications for Structural Engineering Services for the Howard Holly Building, RFQ # 220223-223.  The Pender County Howard Holly building located at 300 East Fremont Street, Burgaw, NC is showing obvious signs of foundation settlement.  The firm must perform an extensive structural conditions assessment and provide said findings in a report format which can be utilized by the Board of Commissioners and Management for decision making related to the overall structural integrity.  To be considered for this project the Engineer Consultant must exhibit a high level of competence with a demonstrated ability to provide high quality services on time and within budget. As permitted by G.S. 143-64.32, Pender County waives the Mini-Brooks Act and therefore also requests a proposal for pricing of the services as outlined in subsequent sections.  Click here to view the full RFQ # 220214-222.  Submit Responses by 1pm EST on March 21, 2022 by email to:  Allen Vann, Assistant County Manager, Pender County Government avann@pendercountync.gov.  Pender County reserves the right to reject any/all responses.

This RFQ has been cancelled on February 23, 2022.  See RFQ # 220223-223 instead.

Pender County is Requesting Qualifications for Structural Engineering Services for the Howard Holly Building, RFQ # 220514-222.  The Pender County Howard Holly building located at 300 East Fremont Street, Burgaw, NC is showing obvious signs of foundation settlement. This process started several years ago but seemed to have plateaued (for the most part) until recent weeks. Suddenly, this issue has accelerated with signs of stress cracks in the interior and exterior walls as well as other physical damages to various construction components of the building. Pursuant to N.C. Stat. Sec. G.S. 143-64.31, Pender County is seeking qualifications from structural engineering firms to perform a structural assessment of this building as outlined in subsequent sections.

Once selected, the firm must perform an extensive structural conditions assessment and provide said findings in a report format which can be utilized by the Board of Commissioners and Management for decision making related to the overall structural integrity of the Howard Holly Administration building. Note: This report (outlining all findings and recommendations) must be presented to the Board of County Commissioners in a public meeting.

The assessment must include:

• Professional opinions or conclusions related to the buildings’ ability to resist structural loads in the building code at the time of original design or in the current effective building Code as well as calculation of structural capacities.
• Geological, geotechnical, or hydrological conditions that may be affecting the condition(s) of the building. Various soil and materials testing services may be subcontracted to structural engineer’s firm of choice with pricing included in overall proposal.
• Wind/seismic analysis of the building
• Any visual examinations of the building related to maintenance issues that should be rectified
• Professional determination of feasibility and cost effectiveness to perform any and all required structural repairs/modification

To be considered for this project the Engineer Consultant must exhibit a high level of competence with a demonstrated ability to provide high quality services on time and within budget. The selected Engineer Consultant should have a proven ability to work effectively with public agencies and other stakeholders. Qualifications statements (with included proposal fees for services) should be limited to 30 pages excluding attachments and shall include, at a minimum, the following:

• Firm Information
• Project Approach
• Experience
• Key Personnel Resumes

Click here to view the full RFQ # 220214-222.

Submit Responses by 1pm EST on March 17, 2022 by email to:
Allen Vann, Assistant County Manager, Pender County Government
avann@pendercountync.gov

Pender County reserves the right to reject any/all responses.

Pender County is soliciting proposals for Roadside and Expanded Shoulder Area Mowing Services for the Pender Commerce Park located on Hwy. 421 opposite Cowpen Landing Rd. A contract for these mowing services will be awarded to the lowest responsive, responsible bidder. Bidding packets are available at the office of Pender County Facilities and Fleet Services located at 210 South Bennett Street, Burgaw, NC 28425 or emailed upon request to avann@pendercountync.gov

The sealed proposals must be delivered or mailed to the office of Pender County Facilities and Fleet Services (Attn: Deanna Lanier) located at 210 South Bennett Street, Burgaw, NC 28425.  Sealed proposals on the appropriate bid forms will be received by 12:00 p.m. on Friday, February 25, 2022.

This contract will be informally bid and awarded in accordance with North Carolina G.S. 143-129.  There will not be a public bid opening.

Questions concerning the proposals and/or scope of work may be directed to Allen Vann, at (910) 386-2605.

Pender County reserves the right to accept or reject any or all proposals.