Notice of Special Meeting

Pursuant to NCGS 143-318.12: The Pender County Board of Commissioners hereby provides public notice of a Special Meeting of the Board as follows:

Time:                Friday December 16, 2022, at 10 a.m.

Place:               Administrative Conference Room #104

805 S. Walker Street

Burgaw, NC 28425

Purpose:           The Board will meet to consider the following items:

  • Discussion of Healthcare Consultant Proposals.
  • Update on Land Acquisition

No other discussion or action will take place.

Please note this is a closed session meeting ITEM 3 Attorney Client and ITEM 5 Land Acquisition.

Open Session Agenda

  1.  Approval of Healthcare Consultant

Posted and distributed this the 13th Day of December 2022



Pender County residents urged to conserve water

BURGAW – According to National Oceanic and Atmospheric Administration (NOAA) data, Pender County is in its second year of winter drought conditions.

“This places Pender County and Southeastern North Carolina in a dangerous situation,” said Kenny Keel, Pender County Public Utilities Director. “Streamflow is reduced during drought conditions as we are experiencing for the second year in a row.”

Keel explained that lake, river, and reservoir levels decline.

“During a moderate drought, now is the time to begin voluntary water conservation,” said Keel.

According to NOAA, wildfire danger is higher than the seasonal normal during droughts.

“Pender County has experienced dangerous wildfires,” said Tommy Batson, Pender County Emergency Director.

Batson urges residents to monitor any outdoor burning because with the dryness of grass and leaves, fires can spread quickly.

“Suppressing a fire requires a huge amount of water and during a drought, we need to conserve our water,” said Batson.

“If everyone in Pender County practices simple conservation measures, it will help our county to meet our water needs in the future,” said Keel.

According to, here are some practical methods of water conservation during a drought:

  • Never pour water down the drain when there may be another use for it. For example, use it to water your indoor plants or garden.
  • Fix dripping faucets by replacing washers. One drop per second wastes 2,700 gallons of water a year.
  • Check all plumbing for leaks and have any leaks repaired by a plumber.
  • Retrofit all household faucets by installing aerators with flow restrictors.
  • Install an instant hot water heater on your sink.
  • Insulate your water pipes to reduce heat loss and prevent them from breaking.
  • Install a water-softening system only when the minerals in the water would damage your pipes. Turn the softener off while on vacation.
  • Choose appliances that are more energy and water efficient.


  • Consider purchasing a low-volume toilet that uses less than half the water of older models.
  • Install a toilet displacement device to cut down on the amount of water needed to flush. Place a one-gallon plastic jug of water into the tank to displace toilet flow. Make sure it does not interfere with the operating parts.
  • Replace your showerhead with an ultra-low-flow version.


  • Instead of using the garbage disposal, throw food in the garbage or start a compost pile to dispose of it.

Proposed Timeline of Hampstead Bypass Moves Up

NCDOT, WMPO agree on adjustment

WILMINGTON – The proposed timeline of a major project is moving up, which means improvements to a corridor in New Hanover and Pender counties are expected to come sooner than originally planned.

Recently, the N.C. Department of Transportation and Wilmington Metropolitan Planning Organization (WMPO) agreed to adjust multiple projects in the draft 2024-2033 State Transportation Improvement Plan (STIP). With the adjustments, construction of the second portion of the Hampstead Bypass, N.C. 140 to N.C. 210, would move from fall 2026 to summer 2025 in the draft plan.

“I am glad we agreed to move this project forward,” said Division 3 Engineer Chad Kimes. “Together, NCDOT and WMPO understand how important it is to the people who live, work and visit the area.”

Construction of the first portion of the Hampstead Bypass, N.C. 210 to north of Hampstead, began in early 2022.

When both sections are complete, the project is expected to improve safety and relieve congestion around the town of Hampstead.

NCDOT and WMPO agreed to adjust the proposed timelines of other future projects as well:

  • Upgrading the intersections of U.S. 76 (Oleander Drive) at Greenville Loop Road and Greenville Avenue has been accelerated with construction planned to begin in 2029.
  • Widening U.S. 421 (Carolina Beach Road) from N.C. 132 (South College Road) to Sanders Road and constructing flyovers at U.S. 421 and N.C. 132 has been accelerated with construction set to begin in 2027.

The draft 2024-2033 STIP can be viewed here and will be updated to reflect the changes above. More information on the STIP process can be found on this NCDOT webpage. The Board of Transportation is expected to adopt the 2024-33 STIP in spring 2023.

N.C. Office of Recovery and Resiliency seeks public feedback on proposed changes to disaster recovery and mitigation plans

Raleigh, N.C. – The N.C. Office of Recovery and Resiliency (NCORR) is seeking public comment on proposed amendments to three action plans for the use of U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant-Disaster Recovery (CDBG-DR) and Community Development Block Grant-Mitigation (CDBG-MIT) funds in areas of the state impacted by hurricanes Matthew and Florence. The proposed action plan amendments include changes to previously approved federally funded programs that support the state’s long-term recovery from storm damage while also building future resiliency.

The proposed amendments are intended to expand programs to help more North Carolinians benefit from ongoing disaster recovery work and provide a more comprehensive approach to mitigating the impacts of future storms. Proposed changes include allocations to the Homeowner Recovery Program, Affordable Housing Development Fund, Public Housing Restoration Fund, Infrastructure Recovery Program, and Strategic Buyout Program, among other updates.

The public comment periods for all three action plans begin Dec. 9 and close at 5 p.m. on the following dates:

  • CDBG-DR Matthew: Monday, Jan. 9, 2023
  • CDBG-DR Florence: Monday, Jan. 9, 2023
  • CDBG-Mitigation: Monday, Jan. 23, 2023

Drafts of the Substantial Action Plan Amendment 10 for Hurricane Matthew funding, Substantial Action Plan Amendment 4 for Hurricane Florence funding, and Substantial Action Plan Amendment 4 for Mitigation funding are available for review online. The public is strongly encouraged to submit comments by email to Comments may also be submitted by U.S. Postal Service to NCORR Public Comments, P.O. Box 110465, Durham, NC 27709.

Governor Cooper established NCORR in the aftermath of Hurricane Florence to streamline disaster recovery programs statewide and help communities rebuild smarter and stronger. In addition to disaster recovery and mitigation, the office administers programs that support resiliency, community development, affordable housing, strategic buyout, infrastructure and local government grants and loans. Learn more about NCORR programs at

New homeowner down payment program available in Pender County

North Carolina has a new homeowner downpayment assistance program in 16 Eastern counties that were severely hit by Hurricanes Matthew and Florence. Pender County residents are eligible, as well as Bladen, Craven, Jones, Brunswick, Cumberland, New Hanover Robeson, Cartaret, Duplin, Onslow, Scotland, Columbus, Edgecombe, Pamlico, and Wayne counties.
For more info, click here for more information.

Notice of Emergency Meeting



Pursuant to NCGS 143-318.12: The Pender County Board of Commissioners hereby provides public notice of a Emergency Meeting of the Board as follows:


Time:              Friday, December 2, 2022, at 4 p.m.

Place:             BOCC Meeting Room

805 S. Walker Street

Burgaw, NC 28425

Purpose:        The Board will meet to consider the following items:

  • Agenda amendments
  • Sheriff Bond

No other discussion or action will take place.


Posted and distributed this the 2nd of December 2022

Disaster Debris Clearance and Removal Services RFP # 221129-237

**Addendum 1 has been issued to RFP # 221129-237.**  Pender County is requesting proposals from experienced and qualified contractors to enter into contracts at no immediate or annual cost to Pender County. Contractors will be required to provide emergency disaster recovery services including, but not limited to, clean-up, demolition, removal, reduction and disposal of debris resulting from a natural or manmade disaster as directed by Pender County in order to eliminate immediate threats to public health and safety.

The County intends to enter into two (2) contracts: one with a “Primary” contractor and one with  a “Secondary” contractor.  The “Primary” contractor will be on a first contact basis for all disasters and emergencies that may require debris removal, reduction, disposal or other cleanup activities.  The “Secondary” contractor will be activated to serve as an additional contractor at the sole discretion of the County.   Pender County will reserve the right to decide, at the guidance and recommendation of the County Manager and/or the Emergency Management Director when and if the “Secondary” contract will be activated.

Responding contractors must, at a minimum, have performed at least three (3) debris removal, reduction, and disposal operations in excess of 150,000 cubic yards and provide references for the communities where these operations took place.  Contractors will need to be licensed to do business in North Carolina and certify that they are not included on the debarred FEMA list or the NC Debarred Vendors list.

The County is seeking to enter into a three (3) year agreement with the option to extend for three additional one-year periods with three contractors to provide the services contained within this RFP.


RFP Issued – November 29, 2022
Written Questions due – December 28, 2022 by 12:00 PM
Responses to questions – December 29, 2022

Submittals due – January 4, 2023 by 3:00 PM  *UPDATED DUE DATE* – January 9, 2023 by 12pm EST

Present to Commissioners – February 6, 2023
Award Notification – February 7, 2023

All questions pertaining to this RFP must be submitted in writing, preferably by email to, no later than 12:00 PM on December 28, 2022.  All questions and answers will be provided in the form of an Addendum on December 29. 2022.

The deadline for submission of proposals is 3:00 PM EST, on January 4, 2023  12 PM EST, on January 9, 2023.

Proposals shall be marked “RFP # 221129-237, Disaster Debris Clearance and Removal Services.” 

  • Submit via USPS to Pender County Finance, PO Box 1578, Burgaw, NC 28425
  • In Person/Courier to Pender County Finance, 805 S. Walker St., Burgaw, NC 28425

Click Here to view the full RFP # 221129-237Click here to view Addendum 1.

Veterinary Services for the Pender County Animal Shelter, RFP # 221129-238

Pender County is seeking letters of proposal from North Carolina licensed veterinarians experienced with shelter veterinary medicine and high-volume spay/neuter to provide shelter veterinary medical and surgical services for the Pender County Animal Shelter. The successful candidate will have proven surgical and medical skills preferably in a shelter or similar setting, a collaborative spirit, a positive and flexible approach to problem-solving, clear and compassionate communication skills, and an energetic pace. A high level of professionalism and strong interpersonal skills are required.  Any questions should be submitted in writing, preferably by email to, no later than December 8, 2022 at 12 noon.  Proposals are due by noon on December 14, 2022 by 12 noon. Proposals shall be addressed to the attention of Trisha Newton, Purchasing Manager at the one of the following addresses:

By Mail:  PO Box 1578, Burgaw, NC  28425

In person/By courier:  805 S. Walker St, Burgaw, NC 28425

By email:

Click here to view the full RFP # 221129-238.

REBID OF Pender County Additional Courthouse HVAC, Invitation to Bid # 221024-234

 RE-Advertisement:    Pender County is replacing the cooling tower as well as HVAC unit and exhaust for the public restrooms on the North end of the building.  THE GRANT FUNDED PROJECT FUNDS WILL HAVE TO BE UTILIZED BY JUNE 30, 2023.  PROVISIONS DUE TO SUPPLY CHAIN ISSUES MUST BE COORIDINATED CLOSELY WITH THE OWNER REPRESENTATIVE.

Pender County invites North Carolina Licensed Contractors to review the full ITB, as well as Technical Specifications and Plans exhibits provided by Cheatham and Associates Engineers available here.

Contractors must have proper license under the State laws governing their respective trades and that North Carolina General Statute 87 will be observed.

Pender County point of contact for this bid is Trisha Newton, Purchasing Manager, and can be reached by phone:  (910) 259-1281 or email:  Questions must be submitted via email no later than Friday, December 2, 2022 at 8:00am EST.  An addendum will be issued providing all questions submitted and the County’s answers same day.  This project will be bid and awarded in accordance with North Carolina G.S. 143-129.  Performance and Payment Bonds ARE REQUIRED.  IT IS THE RESPONSIBILITY OF PROSPECTIVE BIDDERS TO CHECK PENDER COUNTY’S WEBSITE ( FOR ADDENDA INFORMATION PRIOR TO SUBMITTING BIDS.

Contractors shall submit a Single-Prime Lump-Sum bid for the PENDER COUNTY COURTHOUSE ADDITIONAL HVAC PROJECT: located at 100 South Wright Street, Burgaw, North Carolina 28425.  Sealed bids will be received at the Pender County Administration Building, Finance Office, 805 South Walker Street, Burgaw, NC 28425 until 11:00 am EST on Monday, December 5, 2022.  Bids sent through the US Postal service shall be mailed to PO Box 1578, Burgaw, NC  28425.  Bid Packages shall be sealed and labeled on the outside “Pender County Courthouse – Additional HVAC, ITB # 221024-234, December 5, 2022, Attention:  Trisha Newton, Purchasing, (Name of Contractor Submitting Bid), (Contractor’s License Number)”.   Pender County reserves the right to waive minor defects and to reject any or all bids.  Once submitted, no bid may be withdrawn after the opening of bids for a period of 30 days.


The original Invitation to Bid is posted here.

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