Pender County is soliciting Statements of Qualifications from professional consulting firms to conduct a space needs assessment of our court facilities, related offices and associated storage needs.  Responding firms must show a strong background in the planning of government facilities, including judicial facilities.  The County is seeking a firm whose combination of qualified experience and personnel will provide timely, cost-effective, and professional planning services.

The following outlines the anticipated timeline related to the Request for Qualifications, award of contract, and delivery/presentation of work products related to this RFQ. County reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.

Pender County Government is statutorily responsible for providing appropriate facilities for court facilities and related functions: Judicial Chambers, District Court, Superior Court (monthly), Clerk of Court,  Public Defender’s Office, District Attorney’ Office, as well as administrative offices and records storage.  The Pender County Courts currently utilize the following spaces dedicated to court operations, administration and storage including:

Pender County Courthouse, 100 S Wright St, Burgaw – approx. 27,090 sq ft

Frances Dawson Basden Judicial Annex, 100 Dickerson St, Burgaw – approx. 6,000 sq ft

Biberstein House, 102 S Walker St, Burgaw – approx. 1,040 sq ft

Records Storage Space, leased, Burgaw – approx. 1,900 sq ft

Newly Purchased Offices, 301 S McNeil St, Burgaw – approx. 1,900 sq ft

Any questions on this RFQ should be submitted purchasing@pendercountync.gov no later than February 17, 2023 at 2pm.  Both the questions and corresponding answers will be published in the form of an Addendum.

All interested and qualified firms are requested to submit their statement of qualifications no later than 2 pm on March 2, 2023.  If not submitted by email, an electronic file of the SOQ must be included.

Statement of Qualifications should be submitted as follows:

• By Mail: PO Box 1578, Burgaw, NC 28425
• By Courier: 805 S. Walker Street, Burgaw, NC 28425
• By email: purchasing@pendercountync.gov

Click here to view the full version of RFQ# 230209-242, which includes the official scope, selection criteria and terms and conditions.

SECTION 001117 – INVITATION TO BID
Pender County
605 East Fremont Street
Burgaw, North Carolina 28425
421 Surface Water Treatment Plant
High Service Pump Station Upgrades

INVITATION TO BID
Sealed Bids for construction of the 421 Surface Water Treatment Plant High Service Pump Station
Upgrades including all related work as shown and specified in the contract documents will be received
by Pender County at 605 East Fremont Street, Burgaw, NC 28425 until 10:00 a.m., (Local Time) on
March 7, 2023 and then publicly opened and read aloud.

The Contract Documents may be examined at the following locations:
– Associated General Contractors office – Raleigh and Wilmington, NC
– McGraw-Hill Construction/Dodge office – Wilmington, NC
– PENDER COUNTY UTILITIES, 605 East Fremont Street, Burgaw, NC 28425
– CDM Smith, 5400 Glenwood Ave., Suite 400, Raleigh, NC 27612

Contract Documents are available for examination online at http://dodgeprojects.construction.com/. Copies of the Contract Documents may be obtained at the Issuing Office, attention Joanne Bunch, CDM
Smith, 5400 Glenwood Ave., Suite 400, Raleigh, NC 27612 (tele 919-325-3500) upon payment of $200
for each set non-refundable of the Contract Documents.  Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.  Each Bid must be made on the blank forms provided in the bound copies of the CONTRACT DOCUMENTS and must be enclosed in a sealed envelope and addressed to the Public Utilities Director of Pender County. The name and address and the NC Contractor’s License Number of the Bidder must be plainly written on the outside of the envelope, and the envelope marked “Bid for the 421 Surface WTP High Service Pump Station Upgrades”. No Bid shall be considered or accepted by Pender County unless at the time of its filing the same shall be accompanied by a Bid Bond in an amount equal to not less than five percent (5%) of the Total Base Bid Amount executed by a corporate surety licensed under the laws of North Carolina to execute such bonds; conditioned that the surety will upon demand forthwith make payment to Pender County upon said Bond if the Bidder fails to execute the Contract in accordance with the Bid Bond. If upon acceptance of his Bid, a Bidder fails to enter into a Contract with Pender County, the Bid deposit shall be forfeited to and become the property of the Pender  County. No Bidder may withdraw his Bid within 60 days after the date of Bid opening.
All Contractors are notified that North Carolina Statutory provisions as to licensing of Contractors will be observed in receiving, reading and awarding the Contracts. (Chapter 87 of the North Carolina Statutes)

The License Classification shall be:
Part 1: Public Utilities (Water and Sewer) – Unlimited
Unclassified – Unlimited

The Owner reserves the right to reject any Proposal for failure to comply with any requirements of this
Notice or of any of the Contract Documents; however, it may waive any minor defects or informalities at
its discretion. The Owner further reserves the right to reject any and all Proposals or to Award the
contract, which in its judgment is in the best interest of the Owner.

Pender County Business Park Water & Sewer Improvements

Contract A – Water Plant Generator Project

EDA Grant Number: 04-01-07673

ADVERTISEMENT FOR BIDS

PUBLIC BID OPENING

Sealed Bids for the construction of the Pender County Business Park Water & Sewer Improvements Contract A – Water Plant Generator Project will be received, by Pender County at 605 E. Fremont Street, Burgaw, NC on March 14, 2023, until 2:00 p.m. local time, at which time the Bids received will be “publicly” opened and read aloud.

This project will be partially funded with Federal funds from the United States Department of Commerce, Economic Development Administration and therefore is subject to the Federal laws and regulations associated with that program.

PRE-BID CONFERENCE

A pre-bid conference will be held at 10:00 AM local time on March 1, 2023.  The pre-bid conference will be conducted via a web-based meeting utilizing Microsoft Teams.  Interested parties wishing to join the web-based pre-bid conference may do so by sending an email to the following email address no later than February 28, 2023 at 2:00 p.m. local time.  Note that a physical meeting will not be held for the pre-bid conference and only the web-based meeting will be available to interested parties.

jfitzsimmons@mckimcreed.com

A Microsoft Teams link will be sent to all parties who provide an email address for the pre-bid conference no later than 8:30 a.m. local time on March 1, 2023.  Parties will utilize this link to join the web-based Microsoft Teams meeting.  Interested parties are advised that only audio may be available due to limitations with Microsoft Teams video capability.  Consequently, the pre-bid conference will be conducted via audio and interested parties may only hear the pre-bid conference as video may not be available.  Attendance at the pre-bid conference is strongly encouraged but not mandatory.

The Project consists of the construction of:

• Provide and Install Standby Emergency Natural-Gas Engine Driven Generator Assembly
• Temporary Electrical Power System and Equipment as required during construction
• Electrical Demolition and/or Required Modification
• Modification and Installation of New Low-Voltage Switchgear Sections to the existing Low-Voltage Switchgear
• New Raceway Systems
• New Low-Voltage Distribution Equipment and Low-Voltage Feeders and Branch Circuits
• New Concrete Foundations and/or Structural Elements
• Site Work and Grading
• HVAC Demolition Work and Installation of Replacement Units

Bids will be received for a single prime Contract.  Bids shall be as indicated in the Bid Form.  Bidders are not required to be pre-qualified in order to submit a bid for the Pender County Business Park Water & Sewer Improvements Contract A – Water Plant Generator Project.  Contractor is advised and shall meet the following project schedule for execution and completion of the project:

• Pre-Bid Conference March 1, 2023 10:00 AM local time
• Public Bid Opening March 14, 2023 2:00 PM local time
• Notice of Award April 5, 2023
• Notice to Proceed June 12, 2023

Prospective bidders may obtain copies of the Bidding Documents by contacting the Issuing Office for the Bidding Documents at: McKim & Creed, Inc., 243 North Front Street, Wilmington, NC  28401, Jamie Mabe Fitzsimmons, 910-343-1048, jfitzsimmons@mckimcreed.com. Physical copies of the Bidding Documents will not be available for review at the Issuing Office.

Bidding Documents may also be examined on the Pender County website at the following link. Physical copies of the Bidding Documents will not be available for review at the offices of Pender County:

https://pendercountync.gov/utl/

Bidding Documents will be provided no later than February 14, 2023 at Carolinas Plan Room, 2527 S. 17^th Street, Wilmington, NC 28401; online at Carolinas AGC www.cagc.org; and online through the McGraw Hill Construction Plan Room (dodge.construction.com). Prospective Bidders should contact these entities to determine availability for obtaining or viewing the documents.  Bidding advertisement can also be found in Pender Post.

Bidding Documents are available on USB flash drive (as portable document format (PDF) files for a non-refundable charge of $100.00, including shipping via overnight express service.  Alternatively, printed Bidding Documents may be obtained from the Issuing Office via mail, upon Issuing Office’s receipt of payment for the Bidding Documents.  The non-refundable cost of printed Bidding Documents is $200.00 per set, payable to “McKim & Creed, Inc.”, plus a non-refundable shipping charge.  Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen.  The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents.

Partial sets of Bidding Documents will not be available from the Issuing Office.  Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

Owner:               Pender County Utilities

By:                       Kenny P. Keel, PE

Title:                   Director

Pender County is seeking Statements of Qualifications related to due diligence and suitability evaluations of potential subject property. These services, to include but are not limited to environmental, land surveying and master plan design.  This data will assist County staff and the Board of County Commissioners to determine feasibility and appropriateness of subject potential property for future development.  The property may be of interest for school sites, parks, water treatment plants/wells,  administrative offices, sites to needed to provide governmental services/functions or any other county need.  Click here to view RFQ # 230119-241.  Click here for Addendum 1.

Questions on this RFQ should be submitted to purchasing@pendercountync.gov  no later than 2pm on February 2, 2023 February 9, 2023.   Statements of Qualification are now due February 14, 2023 by 2 pm  February 21, 2023 by 2 pm.

Submit By Mail: PO Box 1578, Burgaw, NC 28425

Submit By Courier: 805 S. Walker Street, Burgaw, NC 28425

Submit By email: purchasing@pendercountync.gov

The County intends to enter into two (2) contracts: one with a “Primary” and  “Secondary” firm.  The county would utilize the secondary firm only if the primary firm is not available for a specific project.   The County is seeking to enter into a one (1) year agreement with the option to extend for an additional year.

Pender County is evaluating a potential location for a future school site.  Pursuant to N.C. General Statute 143-64.31, Pender County is seeking statements of qualifications on professional services related to due diligence and suitability evaluations of potential property for a future school site.  These services should determine feasibility and appropriateness of the potential property for future development.  The essential tasks required of this evaluation process consists of three main areas but are not limited to: environmental assessment, land surveying, and master plan design.  Click here to view RFQ # 230119-240.  Any clarifying questions should be submitted to purchasing@pendercountync.gov and both questions and answers will be posted here as soon as possible on an ongoing basis.  Statements of Qualification are now due February 1, 2023 by 12 noon.  February 6, 2023 by 12 noon.  Addendum 1 can be viewed here.  Questions have been answered below.

By Mail: PO Box 1578, Burgaw, NC 28425

By Courier: 805 S. Walker Street, Burgaw, NC 28425

By email: purchasing@pendercountync.gov

Upon award of a contract, work should being promptly and deliverables are due no later than March 15, 2023.

QUESTIONS AND ANSWERS:

1. Are both hard copy and an electronic version required for submittal acceptance?

No, an electronic version  submitted by email is acceptable.

2. A Traffic Impact Analysis (TIA) is noted in the Land Surveying section of the Scope of Services. Can you confirm that completion of a TIA is to be included as a deliverable for these services?

A Traffic Impact Analysis has not yet been conducted.  If one is needed, the TIA will not have to meet the March 15, 2023 deadline.