Advertisement for Bids: Hampstead/Scott’s Hill Well Project

Pender County, Burgaw, NC, Pender County Utilities

Hampstead/Scott’s Hill Well Project

ADVERTISEMENT FOR BIDS

PUBLIC BID OPENING

Sealed Bids for the construction of the Hampstead/Scott’s Hill Well Project will be received, by Pender County on May 12, 2020 until 2:00 p.m. local time, at which time the Bids received will be “publicly” opened and read via a web-based meeting utilizing Microsoft Teams. Interested parties wishing to join the web-based public reading of the bids received may do so by sending an email request to the following email address no later than May 11, 2020, 5:00 p.m. local time.  Note that a physical meeting will not be held for the bid opening and only the web-based meeting will be conducted.

jfitzsimmons@mckimcreed.com

A Microsoft Teams link will be sent to all parties who provide an email address for the bid opening no later than 10:00 a.m. local time on May 12, 2020. Parties may utilize this link to join the web-based Microsoft Teams meeting. Interested parties are advised that only audio may be available due to limitations with Microsoft Teams video capability. Consequently, the public bid opening will be conducted via audio and interested parties may only hear the reading of the bids as video may not be available.

PRE-BID CONFERENCE

A pre-bid conference will be held at 10:00 AM local time on April 28, 2020. The pre-bid conference will be conducted via a web-based meeting utilizing Microsoft Teams. Interested parties wishing to join the web-based pre-bid conference may do so by sending an email to the following email address no later than April 27, 2020 2:00 p.m. local time. Note that a physical meeting will not be held for the pre-bid conference and only the web-based meeting will be available to interested parties.

jfitzsimmons@mckimcreed.com

A Microsoft Teams link will be sent to all parties who provide an email address for the pre-bid conference no later than 8:30 a.m. local time on April 28, 2020. Parties will utilize this link to join the web-based Microsoft Teams meeting. Interested parties are advised that only audio may be available due to limitations with Microsoft Teams video capability. Consequently, the pre-bid conference will be conducted via audio and interested parties may only hear the pre-bid conference as video may not be available. Attendance at the pre-bid conference is not mandatory.

The Project consists of the construction of:

  • Two (2) finished water production supply wells and associated appurtenances
  • Pre-fabricated well house buildings
  • Chemical Feed Systems
  • Electrical and control systems for well system operation
  • Approximately 600 linear feet of Water Main Distribution Piping

Bids will be received for a single prime Contract. Bids shall be as indicated in the Bid Form. Bidders are not required to be pre-qualified in order to submit a bid for the Hampstead/Scott’s Hill Well Project. Contractor is advised and shall meet the following project schedule for execution and completion of the project:

  • Pre-Bid Conference         April 28, 2020 10:00 a.m. local time
  • Public Bid Opening         May 12, 2020 2:00 p.m. local time
  • Notice of Award              June 2, 2020
  • Notice to Proceed           June 15, 2020

Prospective bidders may obtain copies of the Bidding Documents by contacting the Issuing Office for the Bidding Documents at: McKim & Creed, Inc., 243 N. Front Street, Wilmington, NC 28401, Jamie Mabe Fitzsimmons, 910-343-1048, jfitzsimmons@mckimcreed.com. Physical copies of the Bidding Documents will not be available for review at the Issuing Office.

Bidding Documents may also be examined on the Pender County website at the following link. Physical copies of the Bidding Documents will not be available for review at the offices of Pender County:

http://www.pendercountync.gov/utl/

Bidding Documents will be provided no later than April 20, 2020, at Carolinas Plan Room, 2527 S. 17th Street, Wilmington, NC 28401; online at Carolinas AGC www.cagc.org; Prospective Bidders should contact these entities to determine availability for obtaining or viewing the documents.

Bidding Documents are available on compact disc (as portable document format (PDF) files for a non-refundable charge of $100.00, including shipping via overnight express service. Alternatively, printed Bidding Documents may be obtained from the Issuing Office via mail, upon Issuing Office’s receipt of payment for the Bidding Documents. The non-refundable cost of printed Bidding Documents is $200.00 per set, payable to “McKim & Creed, Inc.”, plus a non-refundable shipping charge. Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

Owner: Pender County Utilities

By:        Kenny P. Keel PE

Title:     Director

+ + END OF ADVERTISEMENT FOR BIDS + +

For Owners of Temporarily or Partially Shut Down Business, Churches or School Building Water Piping

Water held unused in building pipes while businesses or activities are shut down or have unused floors or sections becomes stagnant.  Conditions may develop increasing the risk for the growth and spread of waterborne bacteria, such as Legionella or biofilm, in the building piping.  Disinfectant in the water, such as chlorine, will likely dissipate or become undetectable.

Actions are necessary to ensure the water in the building is safe as well as taste and odor free before resumption of normal water use.  The Center for Disease Control CDC) has very detailed information on reactivating plumbing systems after dormant conditions on its website at: https://www.cdc.gov/coronavirus/2019-ncov/php/building-water-system.html.

 

 

North Carolina Executive Order 124 Public Notice

North Carolina Executive Order 124 Public Notice

Pender County Utilities have suspended all shut-offs, late fees, and reconnection fees for residential connections starting April 1, 2020 following Governor Roy Cooper’s Order. On March 31, 2020 Governor Roy Cooper issued Executive Order 124, assisting North Carolinians by prohibiting utility shut-offs, late fees, and reconnection fees in response to the COVID-19 pandemic. This notice and Executive Order does not include irrigation or commercial water services.

Pender County Utilities have suspended all shut-offs, late fees, and reconnection fees starting April 1, 2020 following Governor Roy Cooper’s orders. Customers are encouraged to pay as much of their bill as they can each month to avoid having an extremely large amount due once shut-offs are reinstated.

North Carolina Executive Order 124 states the following for our water customers:

1. Customer account disconnections for nonpayment are suspended, likely for at least 60 days.
2. Pender County Utilities will not impose new penalties for late payments or collect on penalties that were imposed on residential accounts as of April 1, 2020 for at least 60 days. Normal usage fees will still apply for utility services you receive.
3. Customers with unpaid balances at the end of this grace period will be allowed a six (6) month, interest-free time to pay off any balances with no late fees charged. Customers who need this payment    plan must contact Pender County Customer Service at 910-259-1570.
4. To help our customers, we will follow our normal procedures in reconnecting customers whose accounts were disconnected prior to March 31st. Customers who already may have been disconnected  and wish to be reconnected during this period can call Customer Service at 910-259-1570 to arrange for service to be restored.

Pender County Utilities assures you that your drinking water is safe. Our employees are on the job and are taking extreme precautions to protect themselves and you from the effects of COVID–19.
If you have any questions about this information, please go to www.pendercountync.gov/utl/ or call Customer Service at 910-259-1570. For additional information on COVID–19 go to www.ncdhhs.gov (North Carolina Department of Health and Human Services).
More information on the NC Executive Order 124 can be found on the web at: https://governor.nc.gov/documents/executive-order-no-124

“COMMITTED TO QUALITY AND OUR CUSTOMERS”
Pender County Utilities
605 East Fremont Street
Burgaw, NC 28425
910-259-1570

FAQs for Executive Order No. 124

When does this Order go into effect, and when does it expire?

This Executive Order is effective on March 31, 2020. It will remain in effect for sixty days or until adjusted by a superseding Executive Order. An Executive Order rescinding the State of Emergency in North Carolina will rescind this Executive Order.

Assisting North Carolina Utility Customers

What protections does this Executive Order provide to residential utility customers?

The Executive Order provides reasonable protections to residential utility customers in light of the COVID-19 emergency.
• Prohibits utilities from shutting off people’s electricity, natural gas, and water service for nonpayment.
• Prohibits utilities from billing or collecting any fees, penalties, or interest for late or untimely payment.
• Directs utilities to give residential customers at least six months to pay outstanding bills without owing interest fees.
• Reminds customers they are responsible for paying bills for utility services received.
• Requires utilities to inform residential customers of important provisions in the Executive Order.

Why are customer protections needed?

Because of the Stay at Home Order, many North Carolina residents are at home and need access to electricity, water, and natural gas service. These services will help ensure that residents will be able to wash hands regularly and follow other best practices for safety and hygiene.

So my utility service provider cannot shut off my electricity, natural gas, or water service?

Correct. Your utility cannot shut off your residential service while the Executive Order is effective. But you are still responsible for paying your bills.

Does this mean I don’t have to pay my electricity, natural gas, or water bills?

No. All customers are still responsible for paying their utility bills.

Can I have more time to pay off my bills?

Utilities will offer extended repayment plans that allow residential customers at least six months to pay unpaid bills without owing interest charges. This six-month period will apply to outstanding bill payments accumulated during the effective period of this Executive Order plus 120 days.

Can utility providers charge me late fees?

As of March 31, 2020, no utility may bill or collect any fee, charge, penalty, or interest for a late or otherwise untimely payment.

To which types of utility customers does the Executive Order apply?

This Executive Order applies to residential customers.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Utilities notice for public access and payments due to the COVID-19 Pandemic

As of March 25th, Pender County Utilities is limiting public access to our buildings due to the COVID-19 pandemic.

We can serve you online, at our drive-thru window at the Burgaw office, or by phone at 910-259-1570.

Payments can be made:

  • Online at pendercountync.gov under “I Want To…”
  • Payment drop boxes at Burgaw office (605 E. Fremont St next to drive-thru window) and at Hampstead Annex (15060 US 17 in white “mailbox” in front parking lot)
  • By phone at 910-259-1570 with credit card
  • Drive-thru window at Burgaw office
  • By mail: Pender County Utilities, PO Box 995, Burgaw, NC  28425

New service applications may be completed online but must be notarized prior to submittal.

Applications can be found online here or by clicking the respective link below:

If you have business that cannot be done through the methods listed above, please call us to discuss alternate methods.

Thank you for your patience during this difficult time.

Request for Qualifications (RFQ) – Engineering Services for Well Sites and Waterline

GENERAL

The Rocky Point/Topsail Water & Sewer District (RPTWSD) and Pender County Utilities (PCU) are seeking an engineering firm experienced with drinking water well design and water infrastructure. The engineering firm will provide design, permitting and construction administration/construction observation of drinking water well infrastructure and related water infrastructure utilities associated with the creation of up to three (3) water supply wells planned for the Hampstead area in Eastern Pender County. RPTWSD will be working with a contract hydrogeologist for test well installation, pump test and wellfield design. The successful engineering professional services firm will work with RPTWSD’s contract hydrogeologist and design a well, wellhead, and associated piping to connect the new well to the existing water system. Proposed well sites have received preliminary approval from the DEQ Wilmington Regional Office.
Water design experience shall include Pee Dee aquifer well and wellhead design. Water main design and permitting also required. Prompt delivery and demonstrated accuracy on project cost estimates by the project team are important factors in selection. This project has a very aggressive fast-track schedule, and thus the consultant shall have personnel and resources available to meet that schedule.

SUBMISSION OF QUALIFICATIONS STATEMENT

Firms are invited to submit a Qualifications Statement to the RPTWSD by no later than 3:00 PM on October 25, 2019. Qualifications received after this deadline will not be considered. Firms shall submit an electronic proposal as specified in the RFQ. Firms submitting Qualifications are encouraged to carefully check them for conformance to the requirements stated herein. Qualifications that do not meet ALL of the below listed requirements or are sent to any address other than that shown below, will be disqualified. No exception will be granted. Statements of Qualifications shall be submitted to:

Kenny Keel, Director
Pender County Utilities / RPTWSD
kkeel@pendercountync.gov

EVALUATION

Firms submitting Qualifications to perform drinking water well design and related water infrastructure will be evaluated based upon the firm’s experience, proposed personnel experience, personnel knowledge and familiarity with projects in the typical scope of work. In addition, knowledge of and experience in well design in the Pee Dee aquifer will be a significant consideration. This scope is defined in the General section of this Request for Qualifications, and submittal shall show previous project experience and references. Subs associated with electrical, SCADA or other design must be listed in the Statement of Qualifications.
Additional criteria that may be used to select an engineer may include:

  1. Experience working with Hydrogeologists for well design, construction, performance, and data interpretation.
  2. Demonstrated ability to deliver projects on-time within a tight schedule, and commitment to meet the project schedule.
  3. Knowledge of well water treatment requirements (understanding the current drinking water source [surface water treated at PCU Water Plant] and potential issues with blending with new well sources).
  4. Knowledge of SCADA/Controls (integration of wells and associated controls into the existing RPTWSD system). Distribution system currently uses Mission Communications system.
  5. The engineering firm should have electrical and mechanical capabilities for ancillary design components associated with wells or will list the specific subs that will be used as well as their firm’s experience, proposed personnel experience, personnel knowledge and familiarity with projects in the typical scope of work
  6. Water pipeline modeling for the design of water transmission mains, proven history of pipeline designed, sizing, and routing. Water main design should be limited to short runs to connect the wells to the existing distribution system, as all sites are within a few hundred feet of existing water mains.
  7. Local regulatory experience.

SCHEDULE

  1. Anticipated Notice to Proceed by November 19, 2019.
  2. New production wells, wellheads, and waterlines shall have preliminary design within 45 days of Notice to Proceed.
  3. Project shall have all permits within 105 days of Notice to Proceed. Construction bidding will be concurrent with permit approvals. Emergency permitting consideration by NCDEQ is anticipated.
  4. Construction contracts planned for two phases:
    1. Well installation
    2. Wellhead and Water Main construction
  1. Construction substantial completion and operation of first well by May 1, 2020.
  2. Construction substantial completion and operation of second well by May 22, 2020.
  3. Construction substantial completion and operation of third well (if a third is constructed) by June 26, 2020.

REQUIREMENTS

Qualifying Statements shall include:

  1. Firm name, address, telephone number, fax number, email address, web address, and contact person(s)
  2. Year in which the firm was established and any former names under which the firm operated.
  3. Qualifications and experience of personnel who would be performing design services for the project(s) by providing:
    1. A list of design projects demonstrating experience/understanding of the experience described in the General section above. Project information shall include:
      1. a summary of the scope of work and deliverables,
      2. the owner of the project, and
      3. the name, number and email of a reference for the project.
  1. SOQ submittal is limited to 15 printed pages maximum, including cover sheet.

The following criteria will be deemed necessary for selection:

  • The firm must meet the following insurance requirements.
    • General Liability $1,000,000 per occurrence/$2,000,000 aggregate. RPTWSD must be additional insured
    • Workers Compensation $500,000/$500,000/$500,000
    • Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage
    • Professional Liability not less than $1,000,000 per loss.
  • Any firm wishing to be considered must be properly registered with the Office of the Secretary of State of NC and the NC Board of Examiners for Engineers & Surveyors.

NOTIFICATION

The selected firm will be notified by telephone and/or email.
The RPTWSD reserves the right to reject any and all submissions.
Any questions concerning this advertisement should be directed to Kenny Keel, Director, Pender County Utilities, at kkeel@pendercountync.gov or (910) 259-0212 by October 23, 2019 at 2:00pm.

Please see the PDF below for the original document or click here for a printable version.

RFQ_EngineerConsultant_HampsteadWells

Request for Qualifications (RFQ) – Hydrogeologist / Well Construction Services

GENERAL

The Rocky Point/Topsail Water & Sewer District (RPTWSD) and Pender County Utilities (PCU) are seeking the services of a North Carolina Licensed Hydrogeologist and Well Drilling Company. The county is currently evaluating the potential for groundwater production for Public Water Supply purposed in the Hampstead area. The firm will work with Pender County Utilities staff, design engineers, and others as required for the purpose of constructing at least two high volume, public water supply wells planned for the Hampstead area in Eastern Pender County. The work will include test well installation, pump test and wellfield design. The wells will connect to the existing RPTWSD water system. Proposed well sites have received preliminary approval from the DEQ Wilmington Regional Office.
Required experience shall include Pee Dee aquifer well construction. Prompt delivery and demonstrated accuracy on project cost estimates by the firm are important factors in selection. This project has a very aggressive fast-track schedule, and thus the company shall have personnel and resources available to meet that schedule.

SUBMISSION OF QUALIFICATIONS STATEMENT

Firms are invited to submit a Qualifications Statement to the RPTWSD by no later than 5:00 PM on October 21, 2019. Qualifications received after this deadline will not be considered. Firms shall submit an electronic proposal as specified in the RFQ. Statements of Qualifications shall be submitted to:
Kenny Keel, Director
Pender County Utilities / RPTWSD kkeel@pendercountync.gov

EVALUATION

Firms submitting Qualifications to perform drinking water well construction and Hydrogeologist services will be evaluated based upon the firm’s experience, proposed personnel experience, personnel knowledge and familiarity with projects in the typical scope of work. In addition, knowledge of existing well construction in the Pee Dee aquifer will be a significant consideration. This scope is defined in the General section of this Request for Qualifications, and submittal shall show previous project experience and references.
Subcontractors associated with any part of the work must be listed in the Statement of Qualifications.

SCHEDULE

  1. Anticipated Notice to Proceed by November 19, 2019.
  2. Two test wells constructed and evaluated by December 9, 2019.
  3. Third test well constructed and evaluated by December 20, 2019.
  4. Production well construction completion and operation of first well by May 1, 2020.
  5. Production well construction and operation of second well by May 22, 2020.
  6. Production well construction and operation of third well (if a third is designed & constructed) by June 26, 2020.

REQUIREMENTS

Qualification Statements shall include the following minimum requirements:
Corporate geologist license in the State of NC (firm or subcontract firm).
Professional geologist license in the State of NC (firm or subcontract firm personnel).
North Carolina Public Utility Contractor license in the State of NC.
North Carolina Level A Well Drilling license.
Demonstrate hydrogeological experience and knowledge.
Demonstrate knowledge of public water supply well location testing, high volume well design, and construction.
Demonstrate knowledge of aquifer systems’ production and water quality under Eastern Pender County.
Demonstrate the ability to site and construct high volume water supply wells.
Demonstrate the ability to deliver projects on-time within a tight schedule, and commitment to meet the project schedule.
Be in good standing with the NCDEQ-PWS.
11. Provide support to staff and contract engineering personnel for permitting, field data collection, aquifer testing, and wellfield/distribution system design and construction.
12. Provide at least three references for municipal well projects completed in Southeastern NC.

The following criteria will be deemed necessary for selection:

  • The firm must meet the following insurance requirements.
  • General Liability $1,000,000 per occurrence/$2,000,000 aggregate. RPTWSD must be additional insured
  • Workers Compensation $500,000/$500,000/$500,000
  • Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage
  • Professional Liability not less than $1,000,000 per loss.
  • Any firm wishing to be considered must be properly registered with the Office of the Secretary of State of NC.

NOTIFICATION

The selected firm will be notified by telephone and/or email.
The RPTWSD reserves the right to reject any and all submissions.
Any questions concerning this advertisement should be directed to Kenny Keel, Director, Pender County Utilities, at kkeel@pendercountync.gov or (910) 259-0212 by October 17, 2019 at 2:00pm.

Please see original document below or click here for a printable version.

RFQ_HydrogeologistDriller_HampsteadWells

System Pressure Advisory RESCINDED

Pender County Utilities has rescinded the August 13, 2019 System Pressure Advisory issued to its water customers in Foy’s Plantation along Francis Marion Drive, Jefferson Drive, and Leslie Lane in Scott’s Hill.

Bacteriological analysis results of drinking water samples collected after completion of the water system repair show no coliform bacteria present. The system has resumed normal operations and you may use the water without boiling.

Thank you.

This advisory is hereby rescinded the 14th day of August 2019:

Kenny Keel, Director

Pender County Utilities

910-259-1570

and

Public Water Supply Section

NC Division of Water Resources

Wilmington Regional Office

(910) 796–7215

 

System Pressure Advisory-Foys Plantation

Water customers of Pender County Utilities, in Pender County, in Foy’s Plantation along Francis Marion Drive, Jefferson Drive, and Leslie Lane in Scott’s Hill are advised that due to a main line leak, water is being temporarily turned off to conduct a watermain repair in the area this afternoon, Tuesday August 13, 2019. We expect water to be off for several hours while repairs are performed.

Water service will be returned upon completion of the work. Periods of low or no pressure in the distribution system increases the potential for back siphonage and introduction of bacteria into the water system.

Therefore, consumers in the area noted above are advised to boil all water used for human consumption (including drinking, making ice, brushing teeth, washing dishes and food preparation) or use bottled water until this advisory is lifted. This advisory will be in effect for a minimum of 24 hours.

Vigorous boiling for one (1) minute should kill any disease-causing organisms that may be present in the water.

Water customers are strongly urged to conserve water whenever possible.

This advisory remains in effect until further written notification is issued.

This advisory issued on August 13, 2019 by:

Kenny Keel, Director
Pender County Utilities
910-259-1570

and

Public Water Supply Section
NC Division of Water Resources
Wilmington Regional Office
(910) 796–7215

cc: Public Water Supply Section, Regional Engineer
Pender County Health Department

Eastern Pender County under voluntary water restrictions

HAMPSTEAD – Pender County Utilities lifted the Stage 3 Mandatory Water Restriction, today in the Hampstead and Scotts Hill areas of Eastern Pender County.

“We are currently in a moderate drought classification,” said Kenny Keel, Pender County Utilities (PCU) director. “Water usage levels have declined to a more acceptable volume within the supply capacity of the water system.”

Using caution, PCU has issued a Stage 1 Voluntary Water Restrictions for PCU consumers in the Hampstead and Scotts Hill areas.

“We are asking water users to reduce their normal water use by at least 5 percent,” said Keel.

Voluntary water conservation and efficiency measures include the following:
• Irrigate landscapes a maximum of one inch per week.
• Prevent water waste, runoff, and do not water impervious surfaces.
• Water plants deeply to encourage root growth.
• Wash only full loads in clothes and dishwashers.
• Use spring-loaded nozzles on garden hoses.
• Identify and repair all water leaks.
• Water shrubbery the minimum amount required.
• Limit vehicle and boat washing to the minimum.
• Refrain from washing down outside areas such as sidewalks and patios.
• Use showers for bathing rather than baths, and limit showers to no more than four minutes.
• Refrain from leaving faucets running while shaving or while rinsing dishes.
• Install water-flow restrictive devices in showerheads.
• Use disposable and biodegradable dishes.
• Install water-saving devices such as plastic bottles or commercial units in toilet tanks to reduce volume.
• Ensure toilet flapper valves are not leaking: This flapper can be checked by adding a food coloring to the toilet tank and visually checking to see if the color appears in the bowl. If it does show color, the toilet is leaking.
• Store drinking water in refrigerator to avoid trying to run it until cool from the tap.

“Water users are encouraged to reduce their water use and improve water use efficiency, and to adjust their irrigation systems to the minimum sustainable level, in order to help alleviate stress on the water system,” said Keel. “Water supply conditions indicate a potential for shortage.”

Keel said he appreciates the understanding and cooperation of Hampstead and Scotts Hill consumers. For more information contact Pender County Utilities at 910-259-1570.

Pender County offices closed July 4 – Transfer Station and Convenience Centers will remain open

PENDER COUNTY – Pender County offices will close Thursday, July 4 in observance of Independence Day.

The Convenience Centers and Transfer Station remain open on their regular schedule.

Solid Waste stickers are provided only with a hard copy of the tax bill showing the proper code for proof of payment. Without a tax bill, the solid waste personnel can’t issue an updated sticker over the weekend and July 4 holiday.

During normal office hours residents can pick-up solid waste decals at the Pender County Utilities office, 605 E. Fremont in Burgaw, or the Hampstead Annex, 15060 US Hwy 17.

-END-

Translate »